Project Support Administrative Assistant

Elevate Your Career with Us!

We are a premier, employee-owned design firm with a legacy of excellence in delivering innovative sustainability solutions since 1925. As we celebrate nearly a century of impactful service, we invite you to join our esteemed team in the Mid-Atlantic Region, located in Camp Hill, PA, as an Administrative Assistant.

Role Overview

In the capacity of Administrative Assistant, you will be instrumental in providing essential support to our senior project managers throughout the project delivery process, ensuring operational efficiency and clarity in communication.

Key Responsibilities

• Offer comprehensive administrative support, including managing emails, correspondence, and phone communications.
• Organize and schedule meetings, travel, and training sessions while maintaining office supply inventory.
• Facilitate billing and invoicing processes by collecting project-related receipts and tracking outstanding balances.
• Assist in staff time management by inputting and validating timesheets in Deltek.
• Support the management of our document control system specific to the PennDOT Program.
• Contribute to human resources tasks, including onboarding new team members and familiarizing them with company benefits.
• Aid in inventory management and assist the Marketing and Business Development team with conference materials.
  
  

Required Skills

• Strong customer service orientation with excellent communication skills for both internal and external stakeholders.
• Proficiency in MS Office Suite, especially MS Excel, MS Word, and MS Project.
• Familiarity with PennDOT and/or DOT regulations is preferred.
• Basic accounting knowledge and an eagerness to engage with financial processes, such as accounts payable and receivable.
• Previous experience working with Deltek is an advantage.
  
  

Qualifications

• High school diploma or equivalent required.
• Minimum of 3 years of experience in an administrative support role.
• A commitment to foster an inclusive and diverse workplace, acting as a brand ambassador for the company.
  
  

Career Growth Opportunities

We prioritize the professional development of our team members. You will have access to various learning opportunities that support your career advancement and help you develop new skills in a dynamic work environment.

Company Culture And Values

Our organization is committed to diversity and inclusion, creating a work environment that empowers individuals to reach their full potential. We value self-motivation and initiative, encouraging all team members to contribute to our shared goals.

Compensation And Benefits

• Competitive salary and flexible work arrangements.
• Comprehensive medical, dental, and vision coverage.
• Employee Stock Ownership Plan (ESOP) and 401(k) retirement savings plan with employer matching.
• Paid Time Off (PTO) and holiday benefits.
• Employer-paid life, AD&D insurance, and short-term/long-term disability coverage.
• Wellness incentives and a variety of additional voluntary benefits.
  
  

Join us and contribute to our mission of making a meaningful impact on communities through sustainable design. We look forward to welcoming you to our family!

Employment Type: Full-Time