Remote Workplace Coordinator | Experience Management

Job Overview

We are looking for a proactive and detail-oriented Workplace Experience Coordinator to join our dynamic team. This critical role will focus on delivering exceptional service and enhancing the overall experience of our employees and clients within our workplace environment. As the Workplace Experience Coordinator, you will be responsible for providing comprehensive administrative and operational support related to workplace processes and tools, ensuring that our offices are fully prepared to meet the needs of our staff daily. This position is pivotal in fostering a productive and enjoyable in-office atmosphere.

Key Responsibilities

• Maintain cleanliness and organization of office common areas through daily walkthroughs to ensure spaces are tidy and clutter-free.
• Establish and oversee inventory management for office supplies, break areas, and managed meeting rooms.
• Efficiently manage supply ordering systems and reconcile delivered goods against budgeted expenses.
• Organize and provide administrative support for on-site meetings and events, including coordination of catering and facilities.
• Process purchase orders, manage invoicing, and ensure proper coding for cost centers.
• Address workspace and parking requests for new hires and staff transitions.
• Prepare weekly reports on office occupancy and utilization.
• Collaborate on various projects with Workplace Services leaders, which may include note-taking and vendor management.
• Assist employees in a hybrid working environment by supporting equipment needs and reinforcing workplace etiquette.
• Respond to and follow up on employee inquiries and suggestions as necessary.
• Support other departments during special events and functions as needed.
• Stay informed about and promote safety, security, and emergency policies within the workplace.
  
  

Required Skills

• Comfortable operating within corporate and executive environments.
• Ability to read and interpret floor plans adeptly.
• Experience working with multiple vendors is highly preferred.
• Proficiency in Microsoft Office suite, particularly in using spreadsheets.
• Strong attention to detail, self-motivated, and exceptional organizational capabilities.
• Excellent verbal and written communication skills to convey information effectively to stakeholders.
• Demonstrated customer service aptitude, establishing credibility and trust with colleagues and external vendors.
• Ability to maintain composure under pressure.
• Capable of lifting items weighing up to 50 lbs.
  
  

Qualifications

• High School Diploma or Associate's degree preferred.
• 2-4 years of relevant experience in facility management, corporate real estate, hospitality, or related fields.
  
  

Career Growth Opportunities

We are committed to fostering a flexible work environment that encourages professional development. During the hiring process, you will collaborate with your manager to determine the optimal work arrangement that supports your career advancement.

Company Culture and Values

Our organization promotes a culture centered on employee empowerment, collaboration, and authenticity. We believe in creating a supportive environment where each team member can thrive, contributing to our collective success.

Compensation And Benefits

We offer a competitive salary based on experience, along with a comprehensive benefits package. This includes health, dental, and vision insurance, retirement savings plans with company matching, generous vacation policies, and flexible working hours.

Employment Type: Full-Time