Coordinator of Sales Operations

Sales Coordinator

We are in search of an exceptionally organized and proactive Sales Coordinator to enhance the efficiency of our sales team and facilitate smooth operational workflows. In this pivotal role, you will manage essential administrative functions, coordinate vehicle deliveries, and assist with inventory oversight, enabling our Sales Executives to concentrate on delivering outstanding customer service. If you excel in a dynamic environment and enjoy tackling challenges, we encourage you to apply!

Key Responsibilities

• Streamline the sales process by coordinating vehicle deliveries upon receipt of deposits.
• Establish and maintain both physical and digital sales records following the receipt of deposits or purchase orders.
• Accurately enter sales and vehicle documentation into Salesforce to ensure up-to-date record-keeping.
• Oversee Manufacturer's Statement of Origin (MSO) management and conduct inventory floor plan audits.
• Monitor factory build dates, make necessary updates in Salesforce, and communicate relevant changes to Sales Executives and customers.
• Initiate contact with customers one month prior to vehicle arrival to commence the delivery process, ensuring a seamless experience.
• Facilitate registration, financing, pre-delivery inspections (PDI), and payments, keeping Sales Executives informed throughout.
• Finalize necessary paperwork with the corporate office, including registrations, purchase order reconciliations, vendor payments, and other administrative tasks.
• Prepare and manage DMV-related paperwork to ensure prompt vehicle registration.
• Collaborate effectively with the service department and external vendors to coordinate vehicle readiness and deliveries.
• Provide comprehensive administrative support to the sales department, which includes generating reports and addressing ad hoc tasks.
• Update inventory records in Salesforce, including tracking arrival dates, estimated times of arrival (ETAs), and location changes.
• Efficiently manage incoming sales calls, routing them to the appropriate Sales Executive to ensure timely customer service.
  
  

Required Skills

• Exceptional organizational abilities and meticulous attention to detail.
• Strong multitasking capabilities with the ability to prioritize in a fast-paced setting.
• Excellent communication skills to foster collaboration with internal teams and customers.
• Familiarity with Salesforce or similar CRM software is preferred but not mandatory.
• A solid understanding of vehicle registration and financing processes will be advantageous.
  
  

Why Join Us?

We pride ourselves on offering a supportive and inclusive workplace where employees are acknowledged and appreciated. Our benefits package encompasses:

• Medical and Dental Plans
• Paid Holidays, Vacation, and Sick/Personal Time
• 401(k) Plan with Employer Matching
• Employer-Paid Life Insurance
• Gym Reimbursement Program
  
  

By becoming a part of our team, you will have the opportunity to contribute to a collaborative and efficient work culture that prioritizes customer satisfaction. As you grow with us, you will discover pathways for professional development and networking within a reputable organization.

Employment Type: Full-Time