Remote Administrative Associate | WFH

Job Overview

We are actively seeking a meticulous and well-organized Administrative Associate to join our remote team in support of the Departments of Environmental Engineering and Safety, Health, and Industrial Hygiene. This position calls for a proactive individual with a diverse skill set capable of managing a variety of administrative functions, from overseeing communications and scheduling to assisting in budget preparation and report compilation. The successful candidate will exhibit exceptional interpersonal skills, a commitment to customer service, and the ability to effectively prioritize and manage multiple responsibilities.

Key Responsibilities

• Communication & Coordination: Handle phone calls, respond to emails, and guide visitors to the appropriate personnel. Maintain an organized filing system for departmental documentation, including relevant accreditations.
• Faculty Support: Assist faculty members in arranging travel, meetings, and events. Prepare and submit travel and reimbursement reports for faculty and students.
• Meeting Support: Act as a recording secretary during meetings, compile meeting minutes, and distribute them as required.
• Reporting & Documentation: Research, gather, and compile pertinent information to generate reports or documents. Contribute to department newsletters and assist with budget management.
• Office Management: Maintain calendars for departmental staff, monitor office supply inventory, and replenish supplies as necessary. Ensure smooth operations by overseeing work-study students and other student assistants.
• Software Utilization: Demonstrate proficiency in office software (word processing, spreadsheets, and presentations) as well as campus-specific software for managing databases, scheduling, budgeting, and curriculum records.
• Student Support: Assist students by directing them to the appropriate faculty or staff for their needs, utilizing BANNER and Oredigger Web to access student records.
  
  

Required Skills

• Strong interpersonal, public relations, and communication abilities, with a talent for collaborating with diverse groups and providing exemplary customer service.
• Proficient problem-solving skills, capable of addressing conflicts and challenging situations with professionalism and timeliness.
• Excellent organizational skills, keen attention to detail, and the ability to prioritize tasks effectively.
• Proficiency in basic office equipment (copiers, scanners, fax machines) and familiarity with standard office practices and procedures.
• Expertise in computer software applications, including word processing, spreadsheets, and databases.
  
  

Qualifications

• High School Diploma and a minimum of 3 years of office administration experience are required.
• Experience in higher education is preferred. An Associate Degree or higher is also desirable.
  
  

Career Growth Opportunities

Joining our team presents an opportunity for significant professional development and career progression. We are committed to fostering an environment where employees can grow and excel in their careers while contributing to the advancement of science, engineering, and technology.

Company Culture And Values

We pride ourselves on our collaborative and supportive work environment, where teamwork and open communication are paramount. We value diverse perspectives and strive to create an inclusive atmosphere that empowers all employees to contribute and thrive.

Compensation And Benefits

We offer a competitive benefits package that includes comprehensive health benefits, generous employer contributions to retirement plans, paid leave, and much more. Our benefits also include educational perks such as tuition discounts for employees and their dependents, access to wellness programs, and the possibility of remote work days based on position and supervisor approval.

Application Process

To ensure full consideration, please submit the following materials:

• A cover letter detailing your qualifications.
• A current resume.
• Contact information for three professional references.
  
  

Important Notes

Any employment offer is contingent upon a satisfactory criminal background check. Applications submitted by December 2, 2024, will receive full review and consideration. Applications received after this date may still be evaluated until a qualified applicant pool is established.

Diversity & Inclusion

We are dedicated to promoting a diverse and inclusive work environment. We strongly encourage applications from qualified individuals of all backgrounds, including minorities, women, veterans, and persons with disabilities. Accommodations are available for any known disabilities affecting the application or interview process.

Employment Type: Full-Time