Remote Coordinator for Administrative Support

Job Overview

We are looking for a detail-oriented and highly efficient Administrative Coordinator to join our team in a remote capacity. In this pivotal role, you will provide vital administrative assistance to our management team, ensuring seamless operations across our regional offices. Your contributions will encompass a diverse array of responsibilities, including project management, event planning, and logistical coordination.

Key Responsibilities

• Deliver comprehensive administrative support to promote operational excellence and align with the organization’s strategic objectives.
• Facilitate effective communication and logistical needs among regional offices utilizing various online platforms such as Webex, Zoom, Teams, and Google Docs.
• Oversee project management timelines to preemptively address operational support requirements, ensuring adherence to all deadlines.
• Coordinate activities and scheduling for events, including staff meetings and retreats.
• Manage incoming and outgoing correspondence and ensure timely responses and follow-ups.
• Assist in the preparation, proofreading, and editing of reports, presentations, and other documentation.
• Maintain an orderly and efficient filing system for the Regional Director’s documentation, ensuring accessibility and proper distribution.
• Document meeting minutes, develop follow-up action plans, and monitor progress toward objectives.
• Support social media and online communication tools to enhance internal collaboration.
• Aid in the forecasting and organization of annual staff development and training initiatives and monitor training outcomes.
• Assist with payroll processing and human resources functions for the Regional Director.
• Prepare and manage expense reports and oversee the processing of invoices for prompt payment.
• Conduct research to support ongoing corporate and operational projects.
• Assist in managing procurement processes, including vendor communication and document tracking.
• Plan and coordinate logistics for regional and company-wide events, such as venue arrangements and equipment needs.
• Organize travel logistics for the Regional Director and other personnel, including accommodations and transportation.
• Support in drafting performance evaluations and managing confidential HR documents.
• Ensure effective communication of updates, policies, and procedures across regional offices.
• Oversee the setup of meetings, including necessary resources and catering arrangements.
• Manage office supplies to optimize resource utilization across regional offices.
• Review travel documentation for compliance and completeness.
• Work collaboratively with the fiscal department to ensure accuracy in financial reporting and audit adherence.
• Execute additional duties as assigned, demonstrating flexibility to meet the evolving needs of the organization.
  
  

Required Skills

• Exceptional organizational and office management competencies, particularly in a remote setting.
• Strong adeptness in word processing, spreadsheets, databases, and online tools, with proficiency in Office 365, Google Docs, and social media platforms.
• Excellent writing and editing capabilities.
• Bilingual proficiency in English and Spanish is preferred.
• Outstanding interpersonal skills, facilitating effective interaction with team members and stakeholders.
• Adaptable, with the ability to operate effectively in both office and home office environments.
• Capability to handle confidential information with the utmost discretion.
• Willingness to travel within Texas as required.
  
  

Qualifications

• A Bachelor's degree is preferred or a combination of relevant education and experience.
• Minimum of three years in an administrative support role assisting upper management, including CEOs and Directors.
• Preferred experience in project coordination and personnel management.
• A professional demeanor and appearance are essential.
  
  

Career Growth Opportunities

This position offers significant opportunities for professional development and advancement within the organization, allowing you to enhance your career trajectory while contributing to impactful projects.

Company Culture And Values

Our organization is committed to fostering a collaborative and supportive work environment that values adaptability and effective communication. You will play a crucial role in ensuring operational success while working alongside a team dedicated to excellence.

Networking And Professional Opportunities

Joining our team means becoming part of a mission-driven organization that emphasizes networking and skill development, providing you with the chance to connect with professionals across various fields and enhance your career.

Compensation And Benefits

• Competitive salary commensurate with experience.
• Comprehensive health and wellness benefits.
• Paid time off and holiday leave.
  
  

Employment Type: Full-Time