Remote Law Firm Administrator | Operations and Human Resources

Job Overview

We are in search of a highly skilled and proactive Law Firm Administrator to become an essential member of our leadership team in a fully remote setting based in California. This pivotal role is designed for a professional who can drive operational excellence and contribute to the firm’s ongoing growth. As a strategic ally to the CEO and senior leadership, the Law Firm Administrator will play a crucial role in developing and executing initiatives that reinforce the firm’s long-term ambitions. This is an outstanding opportunity for individuals passionate about operational management and team enhancement in a progressive legal environment.

Key Responsibilities

• Cultivate a collaborative, values-oriented culture throughout the organization.
• Lead and direct a team of non-attorney professionals, encompassing recruitment, onboarding, training, performance evaluation, and career advancement.
• Act as a mentor and coach, aligning team efforts with organizational objectives.
• Represent the firm in promoting its values and culture both internally and externally.
• Collaborate closely with the CEO and leadership team to conceptualize and implement strategic business initiatives.
• Provide strategic counsel in long-range planning and major decision-making processes.
• Manage organizational change initiatives, facilitating seamless integration of new processes, technologies, and systems.
• Serve as a liaison among departments to optimize workflows and enhance communication firm-wide.
• Partner with the CFO to oversee financial planning, budgeting, and performance assessments to align with financial targets.
• Enhance operational efficiencies by creating scalable systems and processes firm-wide, alongside risk management and compliance strategies.
• Lead the firm’s technology strategy to support operational functions and manage document workflows.
• Supervise payroll and benefits administration to ensure compliance and a positive employee experience.
• Organize employee events and team-building activities to foster a collaborative work environment.
  
  

Required Skills

• Proven leadership capabilities with a history of inspiring and developing high-performance teams.
• Exceptional interpersonal skills to manage conflicts and cultivate trust across various organizational levels.
• Proficient in project management with the capability to juggle multiple competing priorities.
• Extensive knowledge of legal office procedures, terminology, and document management systems.
• Uphold integrity and professionalism, maintaining confidentiality consistently.
• Excellent organizational skills and meticulous attention to detail.
• Ability to embrace and implement innovative technologies.
• Strong client service orientation with excellent verbal and written communication skills.
• Proficient in the Microsoft Office Suite.
  
  

Qualifications

• A high school diploma is required; a bachelor's degree is preferred.
• A Certified Legal Manager (CLM) designation is highly regarded.
• Minimum of 7 years' experience in law firm administration or legal office operations management.
• At least 3 years of supervisory experience overseeing a legal team of 10 or more personnel.
• A minimum of 3 years in Human Resources, focusing on recruitment and talent acquisition.
• Proven experience managing budgets exceeding $5 million.
• Familiarity with small to mid-sized organizations emphasizing operational effectiveness.
  
  

Career Growth Opportunities

This position offers significant opportunities for professional development, mentorship, and career progression within the firm. The Law Firm Administrator will be instrumental in aligning team aspirations with the company's strategic objectives, leading initiatives that promote employee engagement and enhance overall productivity.

Company Culture And Values

We pride ourselves on fostering a positive and values-driven organizational culture where collaboration, integrity, and open communication are paramount. We are committed to creating an environment that encourages team development and aligns with our core values.

Networking And Professional Opportunities

This role presents a unique platform for networking and collaboration, allowing you to build meaningful professional relationships within the legal industry and beyond, enhancing your professional profile.

Compensation And Benefits

• Competitive salary commensurate with experience.
• Comprehensive benefits package to be discussed during the interview process.
• Opportunities for ongoing professional development and continuous learning.
  
  

Employment Type: Full-Time