Executive Administrative Assistant to C-Level Executives

Description

Are you a highly organized and proactive individual looking to support top-level executives in a remote setting? We're seeking an Executive Administrative Assistant who can manage schedules, streamline communication, and handle administrative tasks with efficiency and discretion. If you're adept at multitasking, detail-oriented, and thrive in a dynamic environment, we'd love to hear from you!

What We Offer

• $20 per hour
• Fully remote work
• Paid Time Off (PTO)
• Health insurance available for those working 30 hours a week
  
  

Your Responsibilities

• Schedule and Calendar Management: Coordinate appointments, meetings, conferences, and travel arrangements. Ensure the executive's time is used efficiently and tasks are prioritized effectively.
• Information Management: Organize and maintain files and confidential information. Conduct research, compile data, prepare reports and presentations, and update the client's CRM.
• Project Coordination: Monitor ongoing projects, ensure deadlines are met, and collaborate with team members for smooth project execution.
• Relationship Management: Build and maintain positive relationships with clients, partners, and employees. Coordinate meetings, prepare agendas, and take minutes as needed.
• Travel and Logistics Coordination: Arrange travel, including flights, accommodations, and transportation. Prepare itineraries and manage logistics for business trips.
• Financial Administration: Assist with expense tracking, invoice processing, and budget monitoring. Liaise with the finance department and vendors as required.
• Meeting Support: Prepare meeting materials, attend meetings, take notes, and follow up on action items to ensure effective communication and documentation.
• Task Delegation: Identify and delegate tasks to team members or external providers. Monitor completion to ensure timely and accurate execution.
• Miscellaneous Support: Provide general administrative support, including drafting and proofreading documents, and handle ad hoc tasks as needed.
  
  

What We're Looking For

• Proven experience as an Executive Assistant supporting high-level executives.
• Experience with CRM management.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Proficiency in virtual communication tools, project management software, and relevant applications.
• Discretion and confidentiality in handling sensitive information.
• Attention to detail and strong problem-solving abilities.
• Proactive, self-motivated, and capable of working independently to meet deadlines.
• Flexibility to accommodate different time zones.
• Undergraduate degree required.
  
  

If you’re enthusiastic about providing high-level administrative support in a remote environment, we encourage you to apply!

Employment Type: Full-Time