Director Vice President of Operations and Office Management

Job OverviewWe are seeking a strategic and dynamic leader to fill the role of Vice President / Director of Operations & Executive Assistant. This pivotal position will involve overseeing office operations, human resources, financial processes, and the cultivation of a strong company culture. You will collaborate closely with the leadership team to improve operational efficiency and enhance the employee experience, while also providing executive support to the CEO. This is an exceptional opportunity to significantly influence the trajectory of a growing organization.Key ResponsibilitiesServe as the primary liaison with the coworking space provider, managing office leases and contracts.Oversee the operations budget, software usage, and implement cost control strategies.Monitor key performance indicators, including attendance, hours worked, and sustainability objectives.Lead sustainability efforts and manage annual assessments.Ensure compliance with cybersecurity training for employees.Facilitate weekly team meetings, including agenda preparation and discussion leadership.Manage contracts for office equipment leasing and IT resources, including software audits.Cultivate and maintain relationships with vendors and negotiate contracts accordingly.Administer yearly insurance renewals and ensure adherence to regulatory standards.Execute the onboarding process for new employees, providing an exceptional experience through the PEO platform.Oversee payroll, bonuses, and contractor payments with precision.Conduct performance evaluations and generate HR reports for management review.Draft and issue offer letters to prospective candidates.Regularly update employee handbooks and HR policies to ensure compliance.Provide training to managers and leadership on HR best practices and compliance.Handle employee relations issues with professionalism and confidentiality.Manage the offboarding process, including conducting exit interviews.Administer benefits and support the annual open enrollment process.Maintain financial records and manage expenses using QuickBooks.Oversee client invoicing and accounts payable / receivable processes.Review financial documents such as Statements of Work (SOWs).Collaborate with the company’s CPA for tax compliance and year-end reporting.Assist in managing annual 1099 filings.Plan and organize company-wide events, including team-building and community initiatives.Support employee recognition efforts and manage award submissions.Conduct quarterly engagement surveys to collect employee feedback and identify improvement opportunities.Provide comprehensive administrative support to the CEO, including correspondence editing and presentation preparation.Assist with calendar management and travel arrangements as needed.Required SkillsProficient in QuickBooks, TriNet, and HRIS / PEO platforms.Strong understanding of employment laws and HR best practices.Exceptional organizational, analytical, and communication skills.Proven ability to maintain confidentiality and manage sensitive information.Experience leading sustainability initiatives is a valuable asset.Entrepreneurial mindset with the capability to manage diverse tasks in a fast-paced environment.Strong verbal, interpersonal, and written communication abilities are crucial.QualificationsBachelor’s degree in business administration, human resources, or a related field.Over 7 years of experience in operations, HR, or administrative leadership functions.Experience in managing P&L, bookkeeping, or working in a startup or service agency is highly regarded.SHRM-CP certification is preferred, though not mandatory.Career Growth OpportunitiesThis role is designed for professionals eager to elevate their careers through extensive involvement in various company operations. You will gain invaluable experience that can catalyze your professional advancement.Company Culture and ValuesOur organization thrives on collaboration and innovation. We believe that a positive work environment fosters not only employee engagement but also overall success. You will have the opportunity to contribute to and enhance our vibrant company culture.Compensation and BenefitsWe offer a competitive salary commensurate with experience, along with a robust benefits package and opportunities for career advancement. This position is ideal for candidates looking to make a meaningful contribution and grow with a dynamic organization.Employment Type : Full-Time#J-18808-Ljbffr