HR Payroll compliance specialist

We seek an experienced, detail-oriented HR Payroll Compliance Specialist to join our team.

As the HR Payroll Compliance Specialist, you will oversee all aspects of payroll processing, ensuring accuracy, compliance and timely payments to employees at our organization. You will also collaborate with various departments to gather and validate payroll information, resolve payroll discrepancies and provide exceptional service to our employees.

The ideal candidate possesses strong knowledge of payroll regulations, exceptional organizational skills and a commitment to maintaining confidentiality.

If you’ are a dedicated professional, passionate about human resources and payroll, we invite you to apply. We value our employees and offer competitive benefits, attractive pay packages, a hybrid work environment and opportunities for professional growth.

Objectives of this role

• Overseeing end-to-end payroll processing, including salary calculations, deductions and benefits administration, such as 401(k)fund, insurance and healthcare plans.

• Preparing payroll reports as requested by management.

• Conducting regular payroll audits and ensuring compliance with labor laws, tax regulations and statutory requirements.

• Maintaining accurate employee records, including attendance, leaves and personal information.

• Collaborating with the finance department to seamlessly integrate payroll and employee data.

• Processing new hires, terminations, promotions and other employee status changes in the payroll system, to ensure accuracy and resolve discrepancies.

Your tasks

• Manage end-to-end payroll processing, including collecting, calculating and inputting payroll data for all employees.

• Ensure accuracy and compliance with applicable laws, regulations and company policies while processing payroll.

• Administer and maintain payroll systems, ensure data integrity and implement system upgrades and enhancements.

• Collaborate with finance and other departments to gather and validate payroll information, such as new hires, terminations, promotions and salary changes.

• Monitor and resolve payroll discrepancies, investigating and resolving issues promptly and accurately.

• Generate payroll reports, including tax filings, benefits deductions and other required reports, ensuring compliance with regulatory requirements.

• Address employee inquiries and concerns related to payroll, providing exceptional customer service and support.

• Maintain confidentiality and data security standards for all payroll-related information.

• Stay updated on payroll regulations, multi-state tax law, and industry trends, implementing necessary changes to ensure compliance and best practices.

Required skills and qualifications

• Bachelor’s degree in accounting, finance, human resources management or a related field.

• 5 years of experience in payroll management or a similar accounting role.

• In-depth knowledge of payroll processes, labor laws, taxation and statutory compliance.

• Experience in handling payroll audits, inspections and compliance assessments.

• Proficiency in payroll software and systems, such as ADP and Paycom, with experience implementing and managing payroll systems.

• Excellent understanding of financial principles and the ability to reconcile payroll with financial records.

• Strong attention to detail and accuracy in managing complex payroll calculation data.

• Good organizational and time management skills to meet strict payroll deadlines and manage multiple priorities.

• Exceptional communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.

• High level of integrity and ability to handle sensitive and confidential information.

• Proficiency in Microsoft Office applications, particularly Excel.

Preferred skills and qualifications

• Relevant professional certification in payroll management and/or SHRM.

• Knowledge of multi-state payroll processing.

• Ability to work in a fast-paced environment with urgency due to the nature of emergency response.

• Experience with seasonal employee onboarding processes. *Ramp up to 250 employees in fire season.

• Familiarity with HRIS (Human Resources Information Systems) and time and attendance systems.

• Strong understanding of accounting principles and practices related to payroll.

• Ability to adapt to changing payroll regulations and implement necessary updates.

• Ability to work in a team environment.

NOTE: We support a hybrid work model. The chosen candidate must be able be able to commute to Sisters, Oregon or Salem, Oregon and regularly travel between the two offices.

Job Type: Full-time

Pay: $79,847.00 - $84,936.00 per year

Benefits:

• 401(k)

• 401(k) matching

• Dental insurance

• Health insurance

• Life insurance

• Paid time off

• Parental leave

• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Required)

Experience:

• Payroll: 4 years (Preferred)

Ability to Commute:

• Sisters, OR 97759 (Required)

• Ability to regularly travel between Sisters and Salem offices

Ability to Relocate:

• Sisters, OR 97759: Relocate before starting work (Required)

Work Location: Hybrid remote in Sisters, OR 97759