What are the responsibilities and job description for the Clerk/Receptionist - Paxton Clinic - Full-Time position at Gibson Area Hospital?
GENERAL SUMMARY
Greets, instructs, directs, and schedules patients and visitors. Serves as a liaison between patient and medical support staff. Provides staff support to the Physician in operating the practice computer system including the total medical billing functions.
GIBSON AREA HOSPITAL& HEALTH SERVICES MISSION STATEMENT
To provide personalized, professional healthcare services to the residents of the Communities we serve.
PRINCIPLE DUTIES AND RESPONSIBILITIES
1. Check in patients, verifying demographic info and making necessary changes in computer.
2. Balance the cash and the receipts, with the encounters. Batch the encounters for data entry.
3. Run credit card batch at end of each day. Check credit card batch compared to TransFirst report. Post credit card payments.
4. Copy medical records as requested by insurance companies, patient transfers and for legal purposes. The PCP needs to approve release of records before they can be mailed form our facility. Send billing fees for these services according to our guidelines. Scan a copy of the request in the patients file. Document the transactions on the PHI Log in NextGen.
5. Assist in scheduling follow-up appointments as patient checks-out.
6. Record drug tests and prepare drug tests for shipment.
7. Other duties as assigned.
PHYSICAL REQUIREMENTS
1. Requires sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifts files or paper weighing up to 30 pounds.
2. Physical strength to perform the following lifting tasks:
a. Floor to Knuckle- 30lbs
b. 12 to Knuckle- 40lbs
c. Knuckle to Shoulder- 20lbs
d. Shoulder to Overhead 10lbs
e. Carry 14ft- 30lbs
f. Push 25ft- 40lbs
g. Pull 10ft- 40lbs
3. Requires manual dexterity sufficient to operate a keyboard, type at 40 wpm, operate a calculator, telephone, copier, dictation recorder, and such other office equipment as necessary.
4. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts.
5. It is necessary to view and type on computer screens for long periods and to work in an environment which can be very stressful.
REPORTING RELATIONSHIP
Reports to the Office Manager.
EDUCATION, KNOWLEDGE AND ABILITIES REQUIRED
1. High School graduation or GED.
2. One year secretarial and medical billing experience.
3. Typing ability of 40 wpm. Work processing experience.
4. Must be familiar with CPT and ICD- 9CM codes, either through education or experience as demonstrated by past performance.
5. Knowledge of medical terminology and the insurance industry.
6. Knowledge of grammar, spelling, and punctuation to type correspondence.
7. Skill in operating a computer and photocopy machine.
8. Ability to read, understand, and follow oral and written instruction.
9. Ability to sort and file materials correctly by alphabetic or numeric systems.
10. Ability to speak clearly and concisely.
11. Ability to establish and maintain effective working relationships with patients, employees, and the public.
12. Knowledge of medical billing/collection practices.
13. Knowledge of Medicare.
14. Knowledge of governmental legal and regulatory provisos related to collection activities.
15. Skill with computer applications and use of calculator.
16. Ability to deal courteously with patients, co-workers, and others.
17. Ability to communicate clearly.
INFECTION EXPOSURE RISK LEVEL
Category III Minimum risk - this job does not involve exposure to blood, body fluids, or tissue. You do not perform or help in emergency medical care or first aid as part of your job.
WORKING CONDITIONS
1. Work is performed in an office environment.
2. Involves frequent contact with staff, patients, and the public.
3. Work may be stressful at times.
4. Contact may involve dealing with angry or upset people.
Greets, instructs, directs, and schedules patients and visitors. Serves as a liaison between patient and medical support staff. Provides staff support to the Physician in operating the practice computer system including the total medical billing functions.
GIBSON AREA HOSPITAL& HEALTH SERVICES MISSION STATEMENT
To provide personalized, professional healthcare services to the residents of the Communities we serve.
PRINCIPLE DUTIES AND RESPONSIBILITIES
1. Check in patients, verifying demographic info and making necessary changes in computer.
2. Balance the cash and the receipts, with the encounters. Batch the encounters for data entry.
3. Run credit card batch at end of each day. Check credit card batch compared to TransFirst report. Post credit card payments.
4. Copy medical records as requested by insurance companies, patient transfers and for legal purposes. The PCP needs to approve release of records before they can be mailed form our facility. Send billing fees for these services according to our guidelines. Scan a copy of the request in the patients file. Document the transactions on the PHI Log in NextGen.
5. Assist in scheduling follow-up appointments as patient checks-out.
6. Record drug tests and prepare drug tests for shipment.
7. Other duties as assigned.
PHYSICAL REQUIREMENTS
1. Requires sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifts files or paper weighing up to 30 pounds.
2. Physical strength to perform the following lifting tasks:
a. Floor to Knuckle- 30lbs
b. 12 to Knuckle- 40lbs
c. Knuckle to Shoulder- 20lbs
d. Shoulder to Overhead 10lbs
e. Carry 14ft- 30lbs
f. Push 25ft- 40lbs
g. Pull 10ft- 40lbs
3. Requires manual dexterity sufficient to operate a keyboard, type at 40 wpm, operate a calculator, telephone, copier, dictation recorder, and such other office equipment as necessary.
4. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts.
5. It is necessary to view and type on computer screens for long periods and to work in an environment which can be very stressful.
REPORTING RELATIONSHIP
Reports to the Office Manager.
EDUCATION, KNOWLEDGE AND ABILITIES REQUIRED
1. High School graduation or GED.
2. One year secretarial and medical billing experience.
3. Typing ability of 40 wpm. Work processing experience.
4. Must be familiar with CPT and ICD- 9CM codes, either through education or experience as demonstrated by past performance.
5. Knowledge of medical terminology and the insurance industry.
6. Knowledge of grammar, spelling, and punctuation to type correspondence.
7. Skill in operating a computer and photocopy machine.
8. Ability to read, understand, and follow oral and written instruction.
9. Ability to sort and file materials correctly by alphabetic or numeric systems.
10. Ability to speak clearly and concisely.
11. Ability to establish and maintain effective working relationships with patients, employees, and the public.
12. Knowledge of medical billing/collection practices.
13. Knowledge of Medicare.
14. Knowledge of governmental legal and regulatory provisos related to collection activities.
15. Skill with computer applications and use of calculator.
16. Ability to deal courteously with patients, co-workers, and others.
17. Ability to communicate clearly.
INFECTION EXPOSURE RISK LEVEL
Category III Minimum risk - this job does not involve exposure to blood, body fluids, or tissue. You do not perform or help in emergency medical care or first aid as part of your job.
WORKING CONDITIONS
1. Work is performed in an office environment.
2. Involves frequent contact with staff, patients, and the public.
3. Work may be stressful at times.
4. Contact may involve dealing with angry or upset people.
