Part-Time Records Clerk

Salary : $16.65 - $21.51 Hourly

Location : Globe, AZ

Job Type : Part-Time

Job Number : 24-073

Department : Sheriff

Opening Date : 08 / 28 / 2024

Purpose of the Job

The purpose of this position is to ensure the maintenance, retrieval, protection and retention of the Sheriff's Office records and ensure compliance with all State and Federal laws, County and internal policies and procedures.

This position reviews and prepares police records, logs citations and warnings, releases information and reports to the public, releases information to the County Attorney's Office and other jurisdictions, assists Sheriff's Office employees with records and provides customer assistance.

Essential Duties and Responsibilities

SUPERVISORY RESPONSIBILITIES

This position does not supervise other employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES

TIME SPENT

• Verifies and releases departmental reports to relevant agencies; ensures the timely processing of departmental reports; enters and processes citations, warnings, pawn shop tickets, decline case reports, property release forms and scientific exam results.
• Processes Public Records Requests; redacts personal identifying information; maintains records of released information and ensures compliance with State and Federal Laws.
• Processes pawn shop tickets; audits records for accuracy; submits information to Accounting for invoice processing.
• May collect and process payments for Public Records Requests; fingerprinting; civil service and impound hearings.
• Performs other duties as assigned.

BUDGET RESPONSIBILITIES

This position has no responsibility over any types of budget.

PROJECT RESPONSIBILITIES

This position does not have project responsibilities.

ORAL COMMUNICATION DUTIES

This position trains colleagues, explains County procedures or processes and participates in meetings.

WRITTEN COMMUNICATION DUTIES

This position creates or edits documents, internal memos and emails.

INTERACTIONS WITH THE GENERAL PUBLIC

Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and / or individuals and Institutions over the telephone, by email, and / or in person.

INTERACTIONS SPECIFICALLY WITH CUSTOMERS

Continuously (More than 70% but less than 85% in a year)

Minimum Education / Directly Related Experience Required

MINIMUM EDUCATION REQUIRED

High School Diploma or GED.

MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED

Two (2) years directly related experience; or equivalent combination of education, training, and experience.

PROFESSIONAL CREDENTIALS REQUIRED

Must possess and maintain a valid Driver's License.

Supplemental Information

KNOWLEDGE REQUIRED Clerical; customer and personal service; Federal, State and local laws, regulations, Statutes and law enforcement. SKILLS REQUIRED Active learning; active listening; communicating diplomatically; customer service; problem solving; time management; multi-tasking; typing and data entry. ABILITIES REQUIRED Make sense of multiple data; focus; multi-task; react in a calm and timely manner and maintain calm demeanor in a stressful situation. PHYSICAL DEMANDS

WORK ENVIRONMENT Incumbents in this position generally work in an office environment, occasionally spends time in lobby environment and classroom(s). SAFETY RISK EXPOSURE Incumbents in this position may become exposed to telephone verbal abuse by customers or citizens; may become exposed to individuals with high levels of emotional distress. PROTECTIVE GEAR & SAFETY MANUALS Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department. CONSEQUENCES OF ERROR Potential errors can cause inconveniences to other employees, and / or delays in related work areas. Delays of services are possible. SECURITY REQUIRMENTS Incumbents in this position are required to be U.S citizens with zero felony convictions.

Must obtain a Driver's License.

Prior to being hired, all incumbents in this position are subject to a background check, as well as a written and oral examinations.

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Salary : $17 - $22