Invoicing Specialist/Administrative Assistant

Job description

TITLE: Invoicing Specialist/Administrative Assistant

ROLE: Gila Geological Consultants, LLC. is looking for an administrative assistant with accounts payable, accounts receivable, human resources administration and reception experience.

LOCATION: This position is located in Globe, Arizona. This is a rural area approximately 80 miles from the Phoenix metropolitan area. This historic town is at an altitude of approximately 3,500 feet located in the heart of Arizona’s Tonto National Forest. The summers are hot, dry, and mostly clear and the winters are cold and partly cloudy. Over the course of the year, the temperature typically varies from 34°F to 96°F and is rarely below 26°F or above 101°F.

DUTIES AND RESPONSIBILITIES:

• Develops, implements, and monitors systems for general accounting.
• Prepares financial and operational reports.
• Manages monthly accounting close cycle; prepares month-end financial statement.
• Installs, modifies, documents, and coordinates implementation of accounting systems and accounting control procedures.
• Manages accounts payable, and accounts receivable systems.
• Assigns duties and monitors quality of work of subordinates; assures staff conforms to organizational policies and procedures and government regulations.
• Performs other related duties as assigned by management.
• Administers company-wide human resources policies, procedures, and practices in accordance with stated corporate objectives and federal and state legal requirements.
• Coordinates employee benefit programs including but not limited to health insurance, long term disability insurance, life insurance, COBRA, and other programs.
• Responds to employee’s benefit questions, resolves problems regarding access to or payment of benefits, orients newly eligible employees, and processes enrollment forms and change requests.
• Prepares and maintains human resources and employee benefits data and reports.
• Maintains employee files.
• Administers unemployment and disability claims.
• Reviews coverage, services, and options available from insurance and investment companies to determine programs that best meet the organization’s needs.
• Reviews benefit plans for compliance with government regulations.
• Assures required labor law posters are in place.
• Responsible for shipping, receiving and reception.

SUPERVISORY RESPONSIBILITIES:

• none

QUALIFICATIONS:

• High School Diploma or GED required.
• 5 years related experience or equivalent.
• Proficient on Microsoft Office Suite, QuickBooks, Adobe Acrobat and Exel.
• Experience with third party payroll and human resource service providers and their web-based platforms.
• Commitment to excellence and high standards.
• Acute attention to detail.
• Excellent written and verbal communication skills.
• Ability to work with all staff levels.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Good judgement with the ability to make timely and sound decisions
• Demonstrated ability to supervise and motivate subordinates.
• Basic competence in duties and tasks of supervised employees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Working knowledge of Human Resource (HR) laws and regulations.
• Ability to understand and follow written and verbal instructions
• Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups.

COMPETENCIES:

• Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Dependability and Professionalism--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Excellent attendance; Commits to extra hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan; Treats others with respect and consideration regardless of their status or position; Approaches others in a tactful manner; Reacts well under pressure.
• Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Business Acumen--Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and clients; Aligns work with strategic goals.
• Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values;
• Judgment--Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Job Type: Full-time

Salary: $DOE

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8am-5pm
• Monday- Friday

Supplemental pay types:

• Bonus pay

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• People-oriented -- enjoys interacting with people and working on group projects
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Autonomous/Independent -- enjoys working with little direction

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Outcome-oriented -- results-focused with strong performance culture
• People-oriented -- supportive and fairness-focused

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• No

Job Type: Full-time

Pay: $15.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities

Work Location: In person

Salary : $15 - $25