Court Clerk

DISTINGUISHING FEATURES OF THE CLASS:

The Court Clerk provides administrative and technical support to the courts by receiving, preparing and processing documents; maintaining databases and files/records; receiving and recording payments. This position interacts, assists the public, maintains a caseload, and coordinates with the Judge on scheduling and courtroom management.

ESSENTIAL FUNCTIONS:

• Performs various routine clerical duties, utilizes standard office equipment; screening incoming calls, taking and transmitting messages, maintaining databases and a variety of records, data entry and processing documents.
• Review legal documents for accuracy and completeness and enter legal documents into automated or manual case management system; marking and maintaining exhibits.
• Records and transcribes dictation of court proceedings; summarizes and types court proceedings in minute entry form.
• Respond to complex inquiries from subordinates, judges, attorneys, and the public.
• Researches case files to extract and provide information; preparing and processing formal orders, compiling statistics, preparing ledgers for child support and restitution.
• Post debits and credits to journals; and balancing simple accounts.
• Maintain calendars of hearings, trials and arraignments; schedule jury trials, issue jury summons and subpoenas; and issue jail releases, warrants and confidential orders.
• Issues orders of protection, jail releases, warrants, confidential orders and appellate process.
• Calls court to order in the absence of the Bailiff; administering oath and processing of documents.
• Assists in calling/directing jurors to report for jury duty.
• Perform other related duties as assigned.

REQUIRED KNOWLEDGE, SKILL AND ABILITY:

• Knowledge of legal terminology, statutes and court procedures.

• Knowledge of court procedures and automated court case management systems.
• Knowledge of modern office practices, procedures, and equipment; emphasis on word processing, data entry, computer software and electronic mail.
• Knowledge of procedures, guidelines, and statutory requirements that govern duties of courtroom clerks.
• Ability to take and transcribe dictation.
• Ability to provide effective customer service.
• Ability to work independently, undertake multiple assignments and handle a high volume caseload.
• Ability to observe the confidential nature of court records and proceedings.
• Ability to interact with individuals with a range of moods, attitudes and behaviors.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively verbally and in writing; prepare clear, concise and accurate documents.
• Ability to interpret, explain and apply policies, rules and procedures.
• Ability to maintain effective working relationships with other employees, Community Officials and the public.
• Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.

REQUIRED EDUCATION/EXPERIENCE:

High School diploma or GED and two (2) years of administrative or legal environment experience. Prefer court clerk experience.

ADDITIONAL REQUIREMENTS:

• Required to pass a background check.
• Prospective employees shall not possess the following background:

1. Any felony conviction in any jurisdiction

2. Any misdemeanor conviction in any jurisdiction within the last five (5) years.

3. Any misdemeanor conviction in any jurisdiction within the last seven (7) years that involved a dishonest act or false statement, e.g., fraud, theft, perjury; or a crime against a vulnerable individual.

• Must pass written test as a condition of employment.
• Subject to review as to conflicts of interest and shall abide by the Code of Ethics for Judicial Employees.
• Required to obtain a Tribal Operator’s permit. Valid state driver’s license with a current proof of driving record for the past 39 months will be required to qualify for a tribal driving permit . Proof of driving record

must be submitted with application and must not be more than 60 days old from the date of submission

of the application.

Non-Supervisory, Hourly Position

Reports to Court Administrator or designee

BENEFITS:

The Gila River Indian Community offers a comprehensive benefits package, which includes; vacation, holiday, and sick leave as well as medical, dental, vision, life, short and long term disability benefits.

Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference

Act (Title 25, U.S. Code, Section 472 and 473) . The Gila River Indian Community is also committed to achieving the full and equal opportunity without discrimination because of Race, Religion, Color, Sex, National Origin,

Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River

Indian Community is an Equal Opportunity Employer.

If you are claiming Preference in one or more of the following categories please attach a copy of the

required documentation to the completed Employment Application.

Preference for Community Members (with proof of enrollment)

Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)

Preference point for Spouse of Community Member (with proof of spouse enrollment)

Preference point for Veteran (must meet statutory requirements)

HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING

SUBMITTED.

Visit our GRIC website and apply online: www.gilariver.org

Job Type: Full-time

Pay: $18.61 - $23.26 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative or legal environment: 2 years (Preferred)

Work Location: In person

Salary : $19 - $23