Realty Specialist

Job Title: Realty Specialist

Closing Date: 03/14/2025

DEADLINE: Attach any required documents, i.e., Transcripts, Certificates, diploma and Motor Vehicle Record, to your online application by midnight on the closing date. Late Applications or documents will not be considered.

Job Number: 25-391

Job Type: Full-Time Regular
Department: Land Use Planning & Zoning

City: Sacaton, AZ

Location: 291 W. Casa Blanca Road

Area of Interest: Land Use Planning & Zoning

Salary/ Hourly Rate: $51,874.00 – $77,874.00 / Salary

Tribal Driving Permit Required: YES

The Realty Specialist is responsible for technical accuracy and legal sufficiency of instruments of conveyance and title documents pertaining to ownership, in connection with acquisitions, leases, disposals, exchanges, partitions, right-of-way and other realty transactions.

• Examine and review for accuracy and compliance of established regulations and policy of applications for patents in fee, petitions for sale, petitions for partition, right-of-way, deeds, options and other legal instruments used in acquisition disposal of land and interest in land.
• Advertise, negotiate, prepare, and supervise complex development leases for agriculture, business and recreation.
• Process requests for mineral leases and permits, including sand and gravel permits; follow-up on leases and permits to determine compliance with terms and stipulations.
• Prepare requests for real estate appraisal after realty transaction proposal is approved.
• Prepare advertisements for the sale of Indian trust or restricted land, abstracts of bids and recommends the acceptance or rejection of bids received.
• Prepare deeds and request for issuance of patents in fee or other appropriate instrument of conveyance and associated documents required in conveyance of trust or restricted land.
• Advise Indian, Indian groups and the Tribal Council relative to protection of title to their land and effect on said title of various types of contracts, proposals, right-of-way and other types of proposals.
• Interview persons interested in obtaining an easement of right-of-way across Indian land and advise as to regulations and requirements.
• Review applications and other required documents for conformity with regulations, Indian descriptions, and trust landowners consent.
• Participate in planning, formulating, developing and directing programs for carrying out land acquisitions and to provide land in usable blocks for Tribal individuals to aid them in attaining economic and social objectives.
• Examine applications and supporting documents to ensure required signatures are obtained and assembly is proper and equitable in accordance with existing regulations.
• Discuss applications and proposed conveyances with parties involved and determine legality, propriety and benefits to Indian landowners.
• Visit various federal, state and county agencies to obtain information from records to provide technical assistance and guidance in specific cases in preparation of documents or reports in connection with various types of Indian land conveyances.
• Direct the compilation of pertinent data relevant to probating of trust properties of deceased persons from data concerning wills, estate inventories, family history data, etc.
• Provide guidance upon receipt of final determination of heirs to ensure estate income and trust lands are apportioned to rightful heirs as set forth by the Probate Order; ensure pertinent documents are properly posted.
• Develop a tracking system for leases, sand and gravel permits; input sufficient data to enable incumbent to prepare annual report and other reports as required; maintain approved leases.
• Perform other related duties as assigned.

· Knowledge, understanding and familiarity with the regulations, administrative procedures and terminology pertaining to real estate transactions, including realty practices, County, State and Federal laws.

· Working knowledge of surface and mineral leases, permits, title records, appraisals and land management practices.

· Knowledge in use of standard office equipment including computerized recordkeeping, encoding and manual records.

· Knowledge and skill in developing interpersonal relationships to inform and persuade individuals on complex issues.

· Skill in oral communications to present studies related to the Gila River Indian Community.

· Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.

· Ability to make sound and reasonable decisions in accordance with laws, ordinances, regulations, and established procedures.

· Ability to maintain complex records and prepare accurate reports from statistical information.

· Ability to maintain a professional demeanor during stressful situations.

· Ability to interact with a diverse group of individuals in an above average manner to resolve technical issues.

· Ability to conduct basic research and compile, analyze, and prepare a variety of fiscal, statistical, and administrative reports.

· Ability to independently prepare correspondence and memorandums.

· Ability to establish and maintain effective working relationships with other employees, Community officials and the general public.

· Ability to perform all physical requirements of the position; agree to maintain a Drug-free workplace.

High School diploma or GED, some college courses in management or realty preferred, and a minimum of five (5) years professional realty work experience.

· Required to pass background check.

· Required to obtain a Tribal Operator’s permit. Valid state driver’s license with proof of driving record for the past 39 months will be required to qualify for a tribal driving permit. Proof of driving record must be submitted with application and must not be more than 60 days old from the date of submission of the application

Non-Supervisory, Salaried Position

Reports to Director or designee

BENEFITS:

The Gila River Indian Community offers a comprehensive benefits package, which includes; vacation, holiday, and sick leave as well as medical, dental, vision, life, short and long term disability benefits.

Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act (Title 25, U.S. Code, Section 472 and 473). The Gila River Indian Community is also committed to achieving the full and equal opportunity without discrimination because of Race, Religion, Color, Sex, National Origin, Politics, Marital Status, Physical Handicap, Age or Sexual Orientation. In other than the above, the Gila River Indian Community is an Equal Opportunity Employer.

If you are claiming Preference in one or more of the following categories please attach a copy of the required documentation to the completed Employment Application.

Preference for Community Members (with proof of enrollment)
Preference for Native Americans (must meet membership requirement of a federally recognized Tribe.)
Preference point for Spouse of Community Member (with proof of spouse enrollment)
Preference point for Veteran (must meet statutory requirements)

HUMAN RESOURCES WILL NOT MAKE COPIES OF APPLICATIONS OR DOCUMENTS BEING SUBMITTED.

Visit our GRIC website and apply online: www.gilariver.org

Job Type: Full-time

Pay: $51,874.00 - $77,874.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Sacaton, AZ 85147 (Required)

Ability to Relocate:

• Sacaton, AZ 85147: Relocate before starting work (Preferred)

Work Location: In person

Salary : $51,874 - $77,874