Administrative Assistant

Overview

Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking a Support Assistant II to be responsible for helping to maintain organization on a construction project job site. This role will sit on the job site. 

Who are we?  

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! 

We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you? 

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.  

Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship. 

What’s in it for you?   

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader. 

Responsibilities

• Provide overall administrative support to the Project Manage
• Setting meetings for project engineers/superintendents and subs to review comments and push for/facilitate resubmission and approval
• Assist with management and organization of SharePoint folders for changes, procurement
• Act as badging and access officer
• Maintain office supplies
• Preparing expense reports in electronic system
• Preparing correspondence and presentations
• Other duties as assigned

Qualifications

KEY COMPETENCIES

• Communicate Effectively ‐ Listen to understand and clearly convey information in all forms based on the audience to ensure shared meaning of the message
• Act Inclusively ‐ Ensure that actions and behaviors are respectful; show empathy and treat others with Leverage capabilities and insights of individuals with diverse perspectives, abilities and motivation
• Solve Problems ‐ Identify, prioritize and implement alternatives for a solution
• Demonstrate Agility/ Adaptability ‐ Maintain effectiveness and adjust to change by exploring the rationale, trying new approaches, and collaborating with others to make the change Create an atmosphere of open‐mindedness to change
• Drive for Results ‐ Show passion and commitment while delivering on business Create a sense of individual ownership and accountability
• Champion Innovation ‐ Identify opportunities for new and improved ways of doing things that result in value added, unique and differentiated solutions

EXPERIENCE/EDUCATION

• High School Diploma required; Associate’s/Bachelor’s Degree Preferred.
• Requires 1-3 years of experience in the field or related area.
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS & ABILITIES

• 1 – 3 years experience as an administrative support professional
• Some knowledge of commercial/institutional construction projects
• Knowledge of P6 a plus
• Excellent capabilities in Microsoft Excel and Word are required
• Strong technical capability, understanding construction critical
• Strong time management
• Strong organizational skills
• Strong attention to detail

Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.    

For Massachusetts, this ranges from $61,000 - $76,400 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.