What are the responsibilities and job description for the Human Resources Administrative Specialist position at Gill Staffing?
Progressive Tier-1 supplier that designs, tests, and manufactures unique solutions for multiple systems and multiple industries is hiring an enthusiastic Human Resources Administrator to join their successful Novi team immediately. We are looking for a talented individual with solid professional skills in manufacturing.
What you will be doing:
- Responsible for supporting Health and Safety at all levels of the organization.
- Reviewing and revising HR policies in compliance.
- Act as a point of contact for Health and Safety issues.
- Responsible for maintaining documents related to workplace Injuries and incident reporting and follow up.
- Investigating health and safety concerns, workplace safety audits, accidents/injuries and work refusals on compliance matters, and preparing reports and documentation as required.
- Responsible for maintaining the Safety Training & Management system and ensuring that all compliance and regulated training programs are completed and that certifications are renewed prior to expiry.
- Responsible for aligning Health & Safety initiatives and programs with organizational objectives while maintaining compliance with OSHA.
- Developing and facilitating training (compliance and/or other) for hourly employees on a regular basis, as required
- Tracking, maintaining and compiling documentation regarding employee progress (letters, counselling, discipline)
- Responsible for tracking the referral and bonus records.
- Preparing reports and recommending procedures to reduce absenteeism and turnover.
- Conducting exit interviews for hourly employees to determine reasons behind separations.
- Maintaining Attendance policy and following up with Supervisors/Managers to ensure compliance is maintained.
- Provide day-to-day clerical and administrative support to Human Resources dept operations
- Compile and update employee records (hard and soft copies)
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
- Coordinate HR projects (meetings, company events, training, surveys etc.)
- Handle employee requests regarding human resources issues, rules, and regulations
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
- Communicate with public services when necessary.
- Conduct initial orientation for newly hired employees.
- Assist our recruiters to source candidates and update our database.
- Back up for the full cycle recruitment and selection of salaried staff by identifying appropriate talent for current open roles within the organization.
- Back up to the HR dept for facilitating workforce planning and managing the headcount (including ‘temps’) to ensure that it meets, and does not exceed, business requirements.
- Other duties as required.
What you bring along:
- Associate degree - preferably in Human Resources Management and/or Labor Relations
- Experience in HR management in a manufacturing environment and 3 years' experience planning and implementing health and safety policies and programs.
- Sound knowledge of Employment Standards, Occupational Health & Safety (OSHA) regulations and legislation.
- Sound investigative and analytical skills, including the ability to identify issues, and make recommendations.
- Demonstrated sound decision-making skills in handling complex and sensitive situations.
- Excellent organizational, time management and problem-solving skills with ability to coordinate and set priorities to meet deadlines while dealing with conflicting demands and changing priorities.
- Excellent oral and written communication skills to produce reports and deliver effective presentations.
- Computer literacy utilizing MS Office software applications and proficiency in spreadsheets, scheduling, and presentation software (PowerPoint).
