IP Legal Administrative Assistant

Job Description

Job Description

RESPONSIBILITIES :

• Provides legal and administrative support to the IP attorneys.
• Manages attorneys’ calendars and deadlines.
• Completes time entry and performs data entry of time / billing into the accounting system.
• Responds timely to new matter opening requests.
• Processes client bills and pays relevant invoices.
• Prepares and files information disclosure statements and related documents in a timely manner with the U.S. Patent and Trademark Office (USPTO).
• Assists attorneys with docket management.
• Maintains patent application electronic files.
• Reviews incoming mail, whether paper or electronic, and proactively takes necessary next steps.
• Maintains accurate client contact information and reporting instructions.
• Coordinates with IP Manager, colleagues and / or departments to ensure timely completion of assignments.
• Liaises with the Docketing group to ensure docket clearance of all information disclosure statement deadlines.
• Reviews attorneys’ docket reports and initiates reminder emails to primarily assigned and case-related responsible attorneys to ensure completion of due dates and non-extendable actions.
• Collaborates with IP Manager / Docket Team to coordinate intake of electronic and / or paper documents related to incoming file transfers, conducts matter review of materials to ensure completeness, performs follow up to acquire any missing information, and obtains newly assigned client / matter numbers for entry into docketing database.
• Manages, tracks, and completes large or long-term projects as requested.

Job Requirements : QUALIFICATIONS :

ADDITIONAL EXPERIENCE / ESSENTIAL SKILLS :

Company Description

Highly regarded mid-sized law firm in Boston

Company Description

Highly regarded mid-sized law firm in Boston