What are the responsibilities and job description for the Legal Administrator in Litigation position at Gillard Associates?
Job Description
Job Description
Litigation Administrative Assistant
Legal admin with experience / interest in working with partners of large firm.
Knowledge of federal and Massachusetts trial court litigation procedures and practices.
Key Responsibilities :
Practice & Client Management : Maintain detailed calendars, meetings, contacts, and matter lists.
Travel Coordination : Arrange domestic and international travel, accommodations, and entertainment.
Expense Handling : Process and reconcile expense reports efficiently.
Communication : Answer calls, direct messages, and manage attorney schedules.
Meeting Planning : Organize and coordinate internal and external meetings, ensuring proper logistics.
File Management : Maintain organized records and files, both physical and digital, and retrieve information as needed.
Litigation Support : Assist with motion practice, trial preparation, and document filing.
Client Billing Assistance : Support client billing processes, including conflicts checks, new matters, and invoice reviews.
Document Preparation : Draft subpoenas, summonses, cover letters, and other legal documents.
Skills & Competencies :
Exceptional attention to detail and organizational skills.
Ability to multitask and maintain high-quality work under pressure.
Strong judgment, initiative, and ability to anticipate needs.
Confidentiality in handling sensitive and proprietary information.
Excellent interpersonal and communication skills.
Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other office technologies.
Qualifications & Experience :
Prior experience handlining litigation within a law firm.
Understanding of litigation processes and rules in federal and Massachusetts trial courts.
Proficiency with Windows-based software, including Microsoft Word, Excel, and Outlook.
Bachelor’s Degree or equivalent education and work experience.
Company Description
Firm has positive reputation with well-established practice in Boston for many years. Offers competitive salary and compensating packages.
Company Description
Firm has positive reputation with well-established practice in Boston for many years. Offers competitive salary and compensating packages.
