Finance Specialist

Job Description

Job Description

Description :

TITLE : Finance Specialist - A / R

REPORTS TO : Finance Director

FLSA CLASSIFICATION : Non-Exempt

GRADE : Grade 4

WORK LOCATION : Assigned Service Center

SUMMARY OF POSITION

The Finance Specialist provides bookkeeping and accounting services for accounts receivable, general ledger, and other financial recordkeeping as assigned by the Finance Director. Assorted administrative duties and record maintenance are required, including donor / gift recording. The Finance Specialist will work according to Generally Accepted Accounting Principles and will follow mandatory segregation of duties as determined by the CFO.

ACCOUNTABILITIES

• Process deposits made to the Council utilizing the systems established, verifying accounts and ensuring accurate recording of income.
• Review and reconcile general ledger accounts and provide information to managers related to this review.
• Prepare and process semi-annual sales tax reimbursement requests.
• Regularly review procedures to ensure they are aligned with established financial policies.
• Record all banking and investment interest, fees, and recurring prepaid entries.
• Enter monthly journal entries on a timely basis, including but not limited to those for GS Events, Counterpoint point-of-sale, merchant fees / processing fees, bank credits, department journal entry corrections, and retail journal entries.
• Provides support for collections and payment plans.
• Assist with special projects as assigned within the finance department or on cross-functional teams, including but not limited to annual budget development, G / L entry review, and systems implementations.
• Generate and distribute monthly financial reports including but not limited to board and finance committee reports, department reports, donation reports, and ad hoc reports.
• Process Product Sales ACH payments and withdrawals.
• Provide effective and regular communication and reporting to program staff on the timing for deferring and releasing / recognizing program activity payments.
• Participate in department and committee meetings as assigned.
• Provide superior customer service to staff, volunteers, families, and any person who may make inquiries about Girl Scouting.
• Ensure effective inter- and intra-departmental communication.
• Maintain other systems for record retention as needed.
• Maintain the utmost confidentiality regarding any Council financial and other business matters.
• Assist the finance team with preparation for the annual audit.
• Other duties as assigned.

Requirements : QUALIFICATIONS

Core Competencies

Education, Experience, & Certifications

Skills & Competencies

Additional Requirements

PHYSICAL DEMANDS & WORK ENVIRONMENT

The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls including the operation of computer keyboard, calculator, copier machine and other office equipment; reach with hands and arms; climb stairs; balance; bend and stoop, kneel, crouch or crawl; talk or hear within normal range for telephone use. The employee must occasionally lift and / or move up to 35 pounds. The employee must have close visual acuity to perform activities such as viewing a computer terminal, preparing and analyzing data and figures, and extensive reading.

DISCLOSURE & ACKNOWLEDGEMENT

The statements above reflect the essential functions and qualifications for this job, but should not be considered an all-inclusive listing. Employees may be asked to perform other duties as needed to ensure the smooth functioning of Council operations. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.