Administrative Lead - Central California Camp

Job Summary
We are seeking an experienced Administrative Lead to join our team at Girl Scouts Heart of Central California. As a key member of our camp staff, you will be responsible for ensuring a quality camp experience for campers, caregivers, and staff through organization and attention to detail.

About the Role
Under the supervision of the Camp Director, this position is responsible for administrative tasks such as coordinating transportation logistics, organizing camper paperwork, coordinating camp photography, camper mail distribution, and more. This position also involves supervising campers as needed and supporting the camp team with general camp operations.

Main Responsibilities

• Organize camp office and support camp operations through administrative tasks.
• Organize and compile camp lead binders prior to each session, ensuring camper paperwork is complete and camp staff have the information they need to lead a successful camp experience for assigned campers.
• Coordinates transportation logistics, including creation and distribution of camper arrival and departure bus lists, updating bus hotline, training bus chaperones, maintaining bus boxes, and coordinating use of camp vehicles.
• Assists camp directors in camp communications, including management of incoming phone calls, and management of incoming and outgoing mail.
• Coordinates camper and caregiver experience evaluations and input results in database.
• Screens photos for quality.
• Participates in pre-camp staff training and in-service training sessions.
• Assist unit staff in the direction, supervision, and organization of campers as assigned.
• Apply basic youth development principles in working with campers.
• Know and implement safety guidelines, including camper supervision standards according to Girl Scout Safety Activity Checkpoints and American Camp Association.
• Participates enthusiastically in all camp activities, planning and leading those as assigned.
• Assists with bus arrival and departure, including but not limited to medication retrieval, bus box and water collection, and camper envelopes.
• Drive campers, staff, and equipment for trips off camp property as needed.

Requirements

• Experience with office tasks.
• Training and experience in working with children, desired.
• Desire and ability to work with children outdoors in varied conditions.
• Ability to motivate and maintain effective working relationships with staff from diverse cultures and all organizational levels.
• Physical Aspects of the Position Ability to communicate in English to provide necessary instruction to campers and staff.
• Ability to observe camper behavior, assess its appropriateness, enforce appropriate safety regulations and emergency procedures, and apply appropriate behavior-management techniques.
• Ability to observe staff behavior, assess its appropriateness, enforce appropriate safety regulations and emergency procedures, and apply appropriate behavior-management techniques.
• Visual and auditory ability to identify and respond to environmental and other hazards related to the activity.
• Must be able to assist campers in an emergency (fire, evacuation, illness, or injury) and possess strength and endurance required to maintain constant supervision of campers.

Working Environment
This position requires the ability to live in a camp setting and work irregular hours delivering program in the facility available. While performing the essential duties/responsibilities of this job, the employee lives for up to 12 weeks in close proximity to others, including sharing living quarters, restrooms, laundry facilities, and a common staff lounge. Use of personal electronics (such as computers, phones, and other devices) is limited only during personal designated breaks and out of sight of campers.