Controller

Who We Are...

Girl Scouts Heart of New Jersey (GSHNJ) is one of four Girl Scout Councils supporting the New Jersey area. We service all of Hudson, Essex, Union, Somerset, Hunterdon, and portions of Middlesex and Warren counties. We operate offices in Westfield and North Branch, NJ; and maintain camp properties in Maplewood, Hillsborough, and Middleville, NJ.

The Mission...

Building girls of courage, confidence, and character who make the world a better place. Here at GSHNJ, we offer every girl a chance to do something amazing!

The Role...

We are looking for a talented and passionate individual to join our dynamic and experienced team as Controller  who is responsible for the accounting operations of the Council including the preparation of periodic financial statements, managing annual audit, maintenance of an adequate system of accounting records, and a comprehensive set of controls designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles.  The position is also responsible for cash management and financial operations (AP, AR, and Payroll).

Here's What You Will Be Doing...

• Processes and verifies invoices and checks requests for proper account codes, department codes, discounts, payment terms and the appropriate signature approval.

• Creates and maintains financial records and filing system in an efficient and effective way to ensure accuracy, and ease of information/invoice retrieval. 

• Builds and sustains professional customer focused relationships both internally and externally for responding to questions effectively, resolving billing problems; acts as the Finance Department liaison between departments and vendors.

• Sets up grant codes and coordinates with the appropriate staff Fund Development team to ensure all grant-related cost transfers are prepared accurately and timely with appropriate back-up documentation and entered into the general ledger.

• Produces and distributes grant reports on a monthly basis. On a quarterly basis, has in depth conversations with grant allocators about budget variances. 

• Performs the month-end close, which includes investigating and resolving transactions impacting the close.

• Produces and runs financial reports. 

• Manages the annual audit process and develops a positive working relationship with external audit firm.

• Runs and distributes monthly financial statements; ensuring variance departmental reports are submitted to the Controller for organization-wide budget reporting to the Chief Financial Officer. 

• Account analysis and balance sheet reconciliations.

• Serves as backup for some elements (bank reconciliation, journal entries and budget input) of the Chief Financial Officer role. 

• Acts as Department representative with Abila.

• In the absence of the Chief Financial Officer acts as second-in-command internally/externally as needed. 

• Active participation in the development of environments that foster diversity, equity, inclusion, and access through words, actions, and attitude.

• Provides direction and oversight to the Finance team.

• Continually reviews accounting policies and procedures to ensure that the company is compliant with GAAP and statutory accounting.

• Develops career development plans with employees and ensures plans are implemented.

• Performs other duties as necessary or assigned.

Is this you?

• Bachelor’s or higher with four years of directly related work experience, and at least two years of managerial experience.

• Knowledge of federal and state laws and regulations on taxes and reporting.

• Knowledge of payroll, accounts payable and accounts receivable functions.

• General ledger and other accounting systems experience.

• Proficient in Microsoft Office Suite including Outlook, Power Point, and Word.

• Highly proficient in Excel, including creating complex formulas, advanced Excel functions (e.g., XLOOKUP, INDEX, MATCH), pivot tables, and data analysis tools.

• Advanced knowledge of accounting and reporting software; aptitude for learning new financial technology.

• Demonstrated ability to prepare comprehensive financial statements, including footnotes, for review by the CEO, CFO and Board of Directors.

• Experience implementing and maintaining finance and accounting systems.

• Demonstrated ability to organize efficient and effective monthly closing process.

• Strong knowledge of GAAP with ability to assess the impact of latest pronouncements on the business.

• Experience developing and implementing metrics/KPIs around the organization’s functions.

• Excellent oral and written communication skills. Effective communicator able to explain accounting implications of business decisions and who can provide insight to senior management and board regarding financial results.

• Must be able to communicate financial information into sound business language so people of all levels can understand. Ability to communicate effectively with co-workers and management about the finances of the business and justify certain financial recommendations.

• Strong attention to details and detailed oriented approach.

• Excellent organizational and planning skills with demonstrated ability to create structures to effectively manage personal and team deliverables.

• Ability to work with limited supervision by driving projects forward autonomously.

• Ability to evaluate complex situations, weigh-up different options and reach logical conclusions. Ability to realize and to support strategies developed through the strategic thinking process and to integrate these back into the business.

• Ability to work in a dynamic environment and the flexibility to handle multiple priorities simultaneously.

• Ability to quickly and accurately analyze key financial data and to assess its impact on the organization.

• Ability to recognize what results are important – and what steps need to be taken to achieve them.

• Ability to think critically, analyze data, make difficult decisions, and solve complex problems.

• Ability to build, coach and develop an effective, high performing team by promoting partnerships between functional units, collaboratively defining boundaries and outcomes of work responsibilities; sharing information with others; recognizing and rewarding team’s accomplishments; collaborating with others to create optimal solutions.

• Ability to identify and manage risk appropriately. Ability to use risk management for the best interests of an organization and its stakeholders. Compliance oriented.

Preferred Education and Experience

• CPA preferred.

• MIP Abila experience preferred.

• Experience in nonprofit or public sector accounting.

Additional Eligibility Qualifications

• Flexibility to shift work hours as needed, including evenings and weekends.

• Ability to lift and manipulate up to 30 pounds of Girl Scouting products, supplies, or materials.

• A valid driver’s license is required if driving a council vehicle. Reliable transportation, whether the employee’s own vehicle or public transportation, is necessary for travel between council properties and throughout the entire service area as needed.

• Become a registered member of Girl Scouts and maintain membership for duration of employment.

• The job is primarily performed remotely, but Employee may work from the offices as needed. Occasionally, Employee will need to attend meetings, trainings, or work events that may be held in any of these locations, others throughout council jurisdiction, or virtually.

Sound Interesting?

Apply today! Please upload your resume and your cover letter. 

We offer a competitive salary and benefit package, along with a comfortable work environment.

Girl Scouts Heart of New Jersey is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. GSHNJ does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, basis of disability, or any other federal, state or local protected class.

Employer reserves the right to change the job description at any time.

Salary : $100,000 - $110,000