Development Specialist

The Development Specialist is responsible for providing administrative support to the Development team through assisting with donor correspondence, data entry, reporting, planning, and assisting with donor and council events.

Key Responsibilities

• Provide administrative support for special events, including but not limited to Women of Distinction, JGL events, various donor gatherings, and virtual meetings.
• Utilize Bloomerang software to manage/update all donor records and ensure that all biographical and gift data is accurate.
• Maintain, develop, implement, and follow procedures to guide accurate and timely data entry, gift processing, acknowledgement, annual receipting, and reporting.
• Confirm payment schedule for pledges, generate invoices, and/or solicit payment (i.e. charges credit card) in accordance with the donor’s request.
• Assist the Development team with Council workplace giving and local community give initiatives.
• Support Development protocol for allocation and grant proposal/award processes, including proofreading proposals, formatting for mail or delivery, and preparing supplemental materials.
• Provide assistance with donor cultivation/special events, such as our signature Women of Distinction Celebration, and donor gatherings.
• Create mailing and donor recognition lists, and compile reports on current or prospective donors as requested by members of the Development Team.
• Provide assistance to Programs with regard to Troop and individual Girl Scout award fundraising guidelines.
• Collaborate with the Finance Department to reconcile financial transactions.
• Maintain digital and hard copy filing system for all Development activities.
• Provide professional, quality customer service to all customers (i.e. donors, members, volunteers, staff and other community contacts).
• Handle confidential information with integrity and discretion.
• Demonstrate commitment to the Girl Scout mission by representing GSHPA in a positive and professional manner.
• Performs other duties as assigned in support of council-wide initiatives and/or cross-functional teams to further the mission of GSHPA.

• Two to three years of experience in an administrative position; college degree preferred.
• Highly proficient in MS Office, Adobe Acrobat and virtual meeting platforms.
• Proficient with audiovisual equipment.
• Experience with Raiser’s Edge and/or other donor databases preferred.
• Use sound judgement and critical thinking skills when decision making.
• Strong time management and organizational skills with the ability to prioritize a high volume of work while managing multiple deadlines in a continually changing work environment.
• Strong public relations skills and ability to develop community collaborations.
• Strong verbal and written communication skills.
• Work independently and with limited supervision.
• Efficiently operate standard office equipment.
• Work with individuals of diverse background and ages in an professional manner.
• Adapt well to changing circumstances, direction, and strategy.
• Work a flexible schedule, to include nights and weekends, as needed.
• Possess and maintain a valid driver’s license; access to reliable transportation required.
• Travel throughout the council, as needed.
• Lift/carry 25 pounds.
• Sitting, standing or walking for a moderate period of time is required.