What are the responsibilities and job description for the Sleep Away Camp Administrative Assistant position at Girl Scouts of Connecticut Inc?
POSITION SUMMARY: The Camp Administrative Assistant works directly with the Camp Director and is responsible for managing camp business operations. These include camp registration information, attendance, financial reporting, distribution of information to campers and families, and interfacing with various GSOFCT departments.
MAJOR ACCOUNTABILITIES:
SKILLS AND COMPETENCIES:
PHYSICAL ASPECTS OF THE JOB:
OTHER: Room and board provided if needed. Position does not require living on site during the program, as long as you are within a 25-mile radius of the camp and have reliable transportation daily to and from camp.
MAJOR ACCOUNTABILITIES:
- Participate in daily camp administration and manage the overall business operation of the camp.
- Assist with planning and implementing pre-camp training, in-service training, and staff meetings throughout the summer.
- Enforce Camp Staff Personnel Policies and provide conflict resolution and problem-solving as needed.
- Assist council shop staff with weekly trading post activities.
- Manage customer service relations via telephone and in person, including responding to calls and delivering messages promptly.
- Maintain records, reports, and maintenance requisitions as necessary.
- Log all phone calls, visitors, and parent communication.
- Provide effective communication to camp staff, campers, administrators, and GSOFCT representatives.
- Keep the Camp Director informed about activities, problems, and concerns.
- Assist with developing and implementing camp emergency procedures and drills.
- Maintain professional relationships with campers and staff.
- Participate in opening and closing procedures of the camp season.
- Ensure compliance with health, safety, and program standards, including ACA, Council policy, Girl Scout Safety Activity Check Point Standards, and State Laws and regulations.
- Supervise bus transportation for the camp.
- Work with camper registration files, keeping records, generating reports, and other required lists.
SKILLS AND COMPETENCIES:
- Must be 20 years of age or older.
- 2 years of experience in an office environment with customer service, Excel, Word documents, emails, cash reconciliation, and heavy phone use.
- High School graduate or equivalent; Associate or Bachelor's Degree in business, accounting, or camp management preferred.
- First Aid/CPR/AED certification for the Professional Rescuer and Medication Administration Certification must be obtained upon hiring.
- The ideal candidate has office management experience and a desire to work outdoors.
- Experience working with children is a plus.
- Demonstrates good judgment in anticipating and preventing accidents and makes sound decisions in a crisis.
- Commitment to the Girl Scout approach to outdoor education and experiential learning.
- Strong leadership abilities.
- Writes clearly, tactfully, and effectively, demonstrating strong grammar and usage skills.
- Enthusiasm, energy, and a positive presence as a role model.
PHYSICAL ASPECTS OF THE JOB:
- Ability to communicate effectively.
- Ability to lift and carry 50 pounds.
- Ability to work in extreme environmental conditions and walk on uneven terrain.
- Visual and auditory ability to identify and respond to hazards and camper behavior.
- Ability to provide first aid and assist in emergencies.
OTHER: Room and board provided if needed. Position does not require living on site during the program, as long as you are within a 25-mile radius of the camp and have reliable transportation daily to and from camp.
