Volunteer Administrator

Job Summary:

The Volunteer Administrator role is responsible for supporting the cycle of volunteers through placement, onboarding, training, and retention process of Girl Scout volunteers. This role ensures a smooth and efficient experience for new and returning volunteers by managing administrative tasks, maintaining records, and assisting with training coordination. The position requires excellent organizational skills, attention to detail, and a passion for supporting volunteers in delivering a high-quality Girl Scout experience.

Key Responsibilities:

Volunteer Onboarding & Processing:

• Assist with membership placement.
• Assist in the processing of new volunteer applications, background checks, and required documentation.
• Maintain accurate volunteer records in the council’s database.
• Communicate with new volunteers to provide guidance on the onboarding process and answer questions.
• Ensure compliance with Girl Scouts’ policies and safety guidelines during volunteer onboarding.

Training Coordination & Support:

• Schedule, coordinate, and follow-up with volunteer training sessions, including in-person, virtual, and self-paced learning modules.
• Assist with preparing training materials, presentations, and resources for volunteer development.
• Track volunteer training completion and follow up as needed to ensure compliance.
• Support trainers and facilitators with logistics, technology setup, and training evaluations.

Volunteer Engagement & Retention:

• Assist with developing and implementing strategies to recognize and retain volunteers.
• Maintain communication with volunteers through email, newsletters, and other engagement tools.
• Support volunteer appreciation efforts, including recognition events, awards, and incentives.
• Gather feedback from volunteers to improve the cycle of volunteers.

Administrative & Office Support:

• Manage volunteer-related inquiries and provide timely assistance.
• Maintain organized files, reports, and data tracking systems.
• Assist with scheduling meetings, coordinating events, and other administrative tasks.
• Support other council departments as needed in volunteer-related initiatives.
• Maintain troop and service unit bank accounts and troop and service unit finance reports.

Qualifications & Skills:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 1-3 years of administrative experience, preferably in volunteer management, nonprofit, or customer service settings.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and database management.
• Ability to work collaboratively in a team environment.
• Passion for the Girl Scouts’ mission and volunteerism.
• Ability to work occasional evenings and weekends as needed.

How to Apply:
Interested candidates should submit a resume and a brief cover letter to Alyssa Miller, Volunteer Manager, at amiller@girlscouts-gssi.org.

DISCLAIMER

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Girl Scouts of Southwest Indiana is an equal employment employer. We will recruit, hire, train, and promote persons in all jobs title without regard to age, color, disability, gender, gender identity, national or ethnic origin, race, religion, sexual orientation, or veteran status.

WE ARE GIRL SCOUTS

Girl Scouts bring their dreams to life and work together to build a better world. Through programs from coast to coast, Girl Scouts of all backgrounds and abilities can be unapologetically themselves as they discover their strengths and rise to meet new challenges—whether they want to climb to the top of a tree or the top of their class, lace up their boots for a hike, advocate for climate justice, or make their first best friends. Backed by trusted adult volunteers, mentors, and millions of alums, Girl Scouts lead the way as they find their voices and make changes that affect the issues most important to them. To join us, volunteer, reconnect, or donate, visit girlscouts-gssi.org.

Job Type: Part-time

Pay: $15.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Life insurance
• Paid time off

Schedule:

• Day shift
• Evenings as needed
• Weekends as needed

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Evansville, IN 47715 (Required)

Ability to Relocate:

• Evansville, IN 47715: Relocate before starting work (Required)

Work Location: In person

Salary : $15