Program Coordinator, Aerospace - North Region - PT

Description

As part of the Program Team, the Program Coordinator, Aerospace -North Region at Girl Scouts of Western Washington ensures youth members in grades K-12 receive consistent, quality aviation and space science workshops and events with a primary focus on members in Whatcom, Skagit, Snohomish, San Juan, Island, and King Counties and elsewhere as assigned. The Program Coordinator will perform administrative and logistical duties related to the Aerospace Program and is responsible for the planning and facilitation of aviation and space science workshops, events, and camps in both in-person and virtual environments. This role works independently, as part of a small team, and in partnership with community organizations such as The Museum of Flight. While this position is designated as remote, it does have in-person responsibilities.
 

This position is funded by Boeing and is financially supported through September 30, 2025. Funding for this position is reviewed annually to determine opportunities for extension. 

This is a regular, part-time, non-exempt role that requires residency in Washington State, preferably within the communities of focus that it serves, but successful candidates must be willing and able to come into a GSWW office or alternative work site as needed or when requested. While the full pay range for this position is $23.58 to $27.74 per hour based on tenure with GSSW, this position will start at $23.58 per hour for purposes of internal pay equity.  

Girl Scouts of Western Washington offers an excellent work environment, meaningful mission-driven work and a competitive benefits package that includes employer-paid options for medical, dental, life/AD&D for employees. Additionally, access is available for our 403(b) retirement plan, as well as voluntary benefits that include vision insurance and flexible spending accounts. Our generous paid leave plan includes three weeks of vacation to start, sick leave, paid holidays, paid time off for personal development and volunteerism, AND two weeks of paid leave for our fall and winter breaks! 

Please note GSWW will be closed from 12/21/24 through 1/5/25. We will begin reviewing applicants upon our return the week of 1/6/25, and our first round of interviews will tentatively be held during the weeks of 1/13 and 1/20.
 

Girl Scouts of Western Washington values diversity, equity, and inclusion and we foster a welcoming, inclusive work environment. We are an equal opportunity employer, and we do not discriminate based on race, color, religion, age, national origin, gender, veteran status, sexual orientation (heterosexuality, homosexuality, bisexuality, and gender expression of identity), marital status, or the presence of any physical, sensory, or mental disability, or any other protected classification under applicable laws. 

Requirements

Essential Duties and Responsibilities

• Support the Program Manager by coordinating aviation and space science program event logistics (calendaring/venues), building and managing events in Salesforce/Hybris, monitoring registration statistics and demographics, preparing rosters, and processing program evaluations. 
• Work with marketing tools such as Canva on programming and event promotions for posting on social media platforms and distributing via various methods.
• Manage and maintain Aerospace Program supply and material inventory - 1) Track usage of program supplies to ensure timely ordering and delivery for necessary workshops 2) Coordinate with program partners to gather workshop materials and mail or distribute them to youth members as necessary. 
• Assist with implementation and delivery of aviation and space science program events, including program facilitation for youth in grades K-12 in virtual and in-person classroom-type settings
• Assist in development of program curriculum and lesson plans with engaging, high-quality, and varied content and ensure standards are up to date as needed. 
• Seeks out subject matter experts and role models to supplement programming.
• Assist in development and nurturing of program partnerships and relationships with subject matter experts that support the Aerospace Program. 
• Collaborate with Community Development Managers to utilize grant-funded programming to support recruitment activities, and work with the Camp Program Department to bring aviation and space science programs to summer camp. 
• Manage cases and events in Salesforce and Hybris, requiring a comprehensive understanding of business processes relating to Girl Scouts’ customer and event registration. 
• Understand and implement the Diversity, Equity, Inclusion, Racial Justice, and Belonging (DEIRJB) platform of GSWW and our grant partners, including a focus on at-risk and underserved populations. 

This is a general description of the position’s essential responsibilities and is not inclusive of all job duties; other associated duties may be assigned.

Knowledge, Skills, and Abilities

• Knowledge of and commitment to fostering environments that prioritize diversity, equity, inclusion, racial justice, and belonging and supporting awareness of volunteers, youth members, and staff.
• Strong commitment to Girl Scouts of Western Washington’s mission and vision.
• Excellent interpersonal, written, and verbal communication skills to ensure effective interactions with individuals from all levels and backgrounds while maintaining confidentiality. 
• Demonstrated ability to multi-task, prioritize deadlines, work independently, take initiative, and adapt to changing or unexpected situations. 
• Interest in aviation, aerospace and/or space science and working to empower youth, understanding the unique issues related to women in these and other STEM fields. 
• Proficient with Outlook, Excel, Salesforce and database programs, with the ability to learn and utilize new technology and systems as necessary.
• Strong organizational skills with attention to detail.
• Ability to manage virtual events using video conferencing platforms such as Zoom and MS Teams, including multiple breakout rooms simultaneously.
• Able to lift/carry up to 40 pounds with or without accommodations. 

Supervisory Responsibilities

This position does not supervise employees but may oversee volunteers on an occasional basis.

Education and Experience Required

• Experience in an office or administrative setting
• Associate degree in a related field; or 
• Equivalent combination of related experience and education 

Preferred Skills and Experience

• At least one year of experience working with youth in a classroom or workshop setting 
• Background or education in aviation, aerospace, or space science
• Experience partnering with community organizations and businesses 
• Bi- or multi-lingual in Spanish or other languages frequently spoken in Western Washington
• Experience with Girl Scouts 

Other Qualifications

• Must reside within Washington State, with preference for those who live within their assigned communities of focus 
• Valid Washington State driver’s license, proof of insurance, reliable vehicle and the ability to fulfill timely and extensive travel requirements across widespread regional geography (mileage reimbursed per GSWW policy)
• Availability to work Tuesday-Saturday, with occasionally varied hours, including some weekday evenings
• Current CPR/First Aid certification or willingness to obtain within three months of employment 
• Satisfactory results from criminal background check 
• Willingness to maintain Girl Scout membership 
• Must be willing and able to come into a GSWW office or other program location as needed or when requested

Salary : $24 - $28