What are the responsibilities and job description for the Compliance Specialist position at Gladney Center for Adoption?
About Gladney:
For more than 135 years, Gladney has been a pioneer and leading voice for improving the lives of children, adoptive families, and birth parents. With unwavering commitment, through good economic times and bad, we have focused on our mission and made a difference in the lives of birth parents, families, and children here and around the world.
About the Job:
The Compliance Specialist is responsible for conducting thorough background checks for adoption staff, prospective adoptive parents, and other individuals involved in the adoption process. This role ensures adherence to state, federal, and agency regulations to safeguard the well-being of children. Additionally, the Compliance Specialist designs, distributes, collects, and interprets client satisfaction surveys to gather valuable feedback for adoption programs. This position also assists with file audit preparation for licensing, staff training compliance, and supports the Compliance Manager and Program Managers with various tasks as needed.
Key Responsibilities:
- Conduct multi-state background clearances, including criminal history, child abuse registry, and sex offender registry checks, and forward results to relevant parties.
- Ensure adherence to federal, state, and local laws, as well as licensing regulations.
- Maintain strict confidentiality of sensitive information and ensure data security.
- Work with adoption staff, human resources, and government agencies to facilitate the clearance process.
- Maintain accurate and confidential records of background screenings and provide reports to adoption program staff and human resources.
- Stay informed about evolving laws, regulations, and best practices related to background checks.
- Identify and report any discrepancies or concerns found during the background verification process.
- Assist with audits and compliance reviews related to background screening processes.
- Document findings and maintain accurate records for reference and compliance purposes.
- Develop and maintain standardized procedures for documentation, training, and record-keeping.
- Develop and distribute surveys through various channels (email, website, social media, phone, in-person) and track response rates.
- Collect, organize, and store survey responses securely while maintaining data integrity and confidentiality.
- Generate reports, identify trends, and interpret results to provide actionable insights for management.
- Maintain accurate training records, certifications, and documentation for state licensing requirements.
- Organize files and prepare them for licensing and other audits.
- Complete other duties as assigned.
Minimum Qualifications/Requirements:
- High school diploma or equivalent. A bachelor’s degree in social work, business, or a related field is preferred; relevant experience may be considered in lieu of a degree.
- Minimum of 2 years of administrative or records-keeping compliance experience.
- Experience in child welfare, adoption, or a related field is highly desirable.
- Excellent communication and collaboration skills, proficiency in Microsoft Office (Word, PowerPoint, Excel, Teams), strong attention to detail, and the ability to analyze complex information.
- High standards of confidentiality, trustworthiness, discretion, and professionalism.
- Strong organizational and multitasking abilities, with the capacity to function in a fast-paced environment.
- Strong time management skills, responsiveness, accuracy, and collaboration.
- Ability to work with minimal supervision.
Benefits:
- 403(b)
- Paid Time Off - Including Vacation and Sick Time
- Company Paid & AD&D
- Short Term Disability
- Health, Dental & Vision coverage
- Access to robust Employee Assistance Program (EAP)
- Adoption benefits
- Professional development opportunities
- Continuing education opportunities
Equal Employment Opportunity Statement
Gladney Center for Adoption is an equal opportunity employer committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to these factors. We encourage applications from individuals of all backgrounds and experiences.
Job Type: Full-time
Benefits:
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative or records-keeping compliance: 2 years (Preferred)
Work Location: In person
