Secretary

• ESSENTIAL FUNCTIONS:

  
  
  • Performs a wide variety of clerical and secretarial work, including typing, proofreading, filing, and checking and recording information.
  • Serves as receptionist and gives information or directs visitors to the proper office.
  • Answers inquiries concerning standardized policies, procedures, and regulations.
  • Receives, sorts, and distributes mail and office correspondence.
  • Screens incoming correspondence routed to supervisor.
  • Arranges correspondence for supervisor’s personal reply in order of priority, with appropriate background material attached for reference.
  • Types routine memoranda and correspondence from general instructions.
  • Types reports, records, and other materials.
  • Takes and transcribes dictation for letters, memos, and reports.
  • Attends meetings and conferences as requested.
  • Sorts, indexes, and files materials alphabetically, numerically, and by other predetermined categories.
  • Compiles information and prepares reports.
  • May prepare material for the Board agenda.
  • Dictates, collates, and assembles materials for distribution.
  • Responsible for site specific components of the student information system.

  
  Only minimum duties are listed. Other functions may be required as given or assigned.

  
  DESIRED MINIMUM QUALIFICATIONS:

  
  
  • One year responsible office experience; high school diploma or equivalent supplemented by or including courses in typing and office practices; or any combination of training and/or experience that could likely provide the desired knowledge and abilities.
  • Correct English usage, spelling, grammar, punctuation, and composition.
  • Knowledge of numerical, alphabetical, and subject-matter filing systems.
  • Modern office methods, procedures, and equipment, including receptionist, telephone techniques, and word processing.
  • Basic functions and clerical operations of a school district.
  • Perform a variety of clerical and secretarial work with accuracy and speed.
  • Proficiently operate standard office equipment, including computer terminal.
  • Post information, check records, file, and alphabetize rapidly and accurately.
  • Maintain records and prepare accurate reports.
  • Compose correspondence in response to routine inquiries.
  • Understand and carry out oral and written directions.
  • Communicate effectively both orally and in writing.
  • Maintain cooperative working relationships with those contacted in the course of work.
  • Type at a net corrected speed of 55 words per minute.
  • Ability to handle stressful situations.
  • Ability to maintain confidentiality of employment and student matters.
  • Ability to effectively manage time and responsibilities.
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Glasgow School District #1A does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.”