What are the responsibilities and job description for the Accounts Payable position at Glaub Consulting LLC?
WE ARE HIRING!
We offer a casual yet professional environment in our beautiful boat Marina executive office located in Coconut Grove. We are looking for a talented and innovative candidate to assist us with integrating our POS systems with QuickBooks, as well as other process automations.
The Accounts Payable Coordinator is responsible for all outgoing payment activities for three related companies. This position reports to the company Controller.
Working hours are 8 : 30 to 5 : 30 pm daily, full-time onsite only.
Duties and Responsibilities
- Receive and verify expense reports; reconciles expense and other financial reports with account balances and other office records
- Facilitate vendor payments, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies
- Present AP ageing reports on a regular basis, with excellent follow-up to ensure timely invoice payments.
- Ensure outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed
- Assist with accounting records and ledgers by reconciling monthly statements and transactions
- Review invoices and reimbursements for accuracy
- Complete monthly bank reconciliations
- Process final departures, lease refunds, and terminations
- Perform physical or electronic deposits.
- Assist with budgets and management controls
- Calculate and report sales tax based on paid invoices
- Review reconciliation from daily pouches, cash registers, PiCon and Clover reports.
- Enter Approved Invoices in QuickBooks
- Prepare checks for approved invoices.
- Read and respond to emails and other communications in a timely manner
- Ensure all AP deadlines are met and communicate issues to management promptly
- Open and sort mail as a backup to the Office Administrator
- Act as the backup and assistant for payroll and onboarding after completing cross training
- Answer office phones
- Other related duties as assigned.
Job Related Skills
Minimum Qualifications
Preferred Qualifications
Employment Type : Full Time
Years Experience : 3 - 5 years
Salary : $38,200 - $55,000 Annual
Bonus / Commission : No
Salary : $38,200 - $55,000
