Demo

Receptionist

GLC Business Services, LLC
Plano, TX Full Time
POSTED ON 3/11/2025
AVAILABLE BEFORE 5/11/2025

Job description


Job Description Summary

Full–time (40hrs./wk.; Mon-Fri. 8:00 a.m. – 5:00 p.m.) This non-exempt position provides effective client service, hospitality, and general office support with a variety of clerical/administrative tasks.

Essential Duties

  • Responsible for general upkeep of the reception area, visiting attorney offices, office services, conference rooms, and break areas.
  • Professionally answer and direct all incoming calls. Respond promptly to all phone calls, e-mails, and written correspondence.
  • Assist and greet internal/external clients always in a professional and hospitable manner (smile) and direct guests to the appropriate location within the Firm.
  • Provide general information and validate parking for clients.
  • Verifying employee identification and issuing visitor passes.
  • Maintaining and scheduling conference rooms.
  • Maintaining the waiting area, lobby, or other public areas.
  • Remain aware of the location of office personnel for the purpose of transferring calls or relaying messages.
  • Assist with scheduling of visiting attorney offices and conference rooms.
  • Provide assistance to ensure that last-minute changes are communicated to all appropriate departments and update conference room reservation(s) in the Event Management System (EMS) when necessary.
  • Update Maptician for HB visitors from other offices as needed and ensure all VAO offices have the appropriate list of supplies, the desk is clean, and the phone, keyboard and mouse have been wiped clean with a disinfectant wipe.
  • Stocking the kitchens in the morning, as needed throughout the day and at the end of the day
  • Ensure that the office has office supplies, paper, and other items needed for attorney offices, paralegal and secretary workstations.
  • Perform a physical inventory for office and breakroom supplies and ordering as needed.
  • Scanning, photocopying, faxing, and filing documents.
  • Ensure copiers have paper, toner, and staple cartridges.
  • Ensure printers have paper, toner and in some cases envelopes.
  • Collecting and routing mail and hand-delivered packages.

Reporting Relationship

  • The Receptionist/Administrative Services Clerk reports directly to GLC Business Services, LLC Regional Director.

Other duties include:

  • Type memos, correspondence, and other documents.
  • May also assist with photocopying, faxing, filing, and collating.
  • Maintain general log of personnel in the office.
  • Assist with planning office events and other special projects as needed.
  • Ordering meals as needed.
  • Setup breakfast, lunch and dinner events for food and drinks as needed.
  • Clean up breakfast, lunch and dinner events that have food and drink as needed.
  • Open and close the reception area (e.g., locking doors, turning off lights, etc.).
  • Perform other related duties as needed or assigned.

Qualifications

Knowledge/Experience

The Receptionist/Administrative Services Clerk position requires two to five years of general office and customer service or related experience. Must have experience working in an Office environment, and intermediate knowledge of computer and e-mail systems, specifically the Microsoft Office Suite (Word, Excel, Outlook). Should also have general knowledge of telephone etiquette. Knowledge of general hospitality and office services functions to include scanning, copying, and printing.

Skills

The Receptionist/Administrative Services Clerk must be very comfortable with Microsoft Office Applications including Microsoft Outlook, Work, Excel and be familiar with Microsoft PowerPoint. Knowledge of Adobe is helpful. The individual must be detail oriented and possess strong client focus, as well as strong written and verbal communication skills, with the ability to work both individually and as a member of a team. The ability to work with many different types of personalities at all levels of the organization is a must. A sense of “urgency” is of utmost importance. Must be flexible and able to adapt to change quickly. Strong organizational skills and prioritization skills are required. Ability to multi-task, professional presentation and appearance, punctuality, and ability to work independently on assigned tasks as well as to accept direction on given assignments are also required.

Education

High school diploma or equivalent required.

Physical Demands

Must be able to move around the office up to 45% of the time to make copies, fax, file, etc. Remains stationary at least 55% of the time. This position operates computers regularly and other office productivity machines (e.g., fax machines, copiers, printers, etc.) as needed. Occasionally required to move documents or files weighing up to 40 lbs. This position requires constant communication and exchange of information with the Firm's attorneys, clients, and staff. This position must be able to inspect and observe information on a computer screen at least 90% of the time.

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

What is the career path for a Receptionist?

Sign up to receive alerts about other jobs on the Receptionist career path by checking the boxes next to the positions that interest you.
Income Estimation: 
$41,386 - $50,832
Income Estimation: 
$46,208 - $58,785
Income Estimation: 
$40,860 - $53,750
Income Estimation: 
$46,811 - $61,896
Income Estimation: 
$46,053 - $83,541
Income Estimation: 
$41,522 - $57,018
Income Estimation: 
$46,811 - $61,896
Income Estimation: 
$58,042 - $76,792
Income Estimation: 
$46,053 - $83,541
Income Estimation: 
$57,941 - $78,720
Income Estimation: 
$72,680 - $97,495
Income Estimation: 
$72,680 - $97,495
Income Estimation: 
$92,053 - $125,546
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Job openings at GLC Business Services, LLC

GLC Business Services, LLC
Hired Organization Address Dallas, TX Full Time
Hospitality Associate Dallas, TX GLC Business Services is a 33 year old Family Owned company. We are a provider of on-si...
GLC Business Services, LLC
Hired Organization Address Charlotte, NC Full Time
Basic Function This On-Call/Per Diem, non-exempt position provides effective client service, hospitality, and general of...

Not the job you're looking for? Here are some other Receptionist jobs in the Plano, TX area that may be a better fit.

Receptionist

Sales and Marketing Partners, Dallas, TX

Receptionist

Legends, Frisco, TX

AI Assistant is available now!

Feel free to start your new journey!