Chief Financial Officer

CHIEF FINANCIAL OFFICER - POSITION OVERVIEW

The Chief Financial Officer will report to the General Manager/COO and be an integral part of the Leadership Team. The CFO will attend all staff meetings, Finance Committee meetings, and Board meetings on an ongoing basis, and other meetings as required by the GM/COO.

The Chief Financial Officer Opportunity at Glen Oaks Club

The Chief Financial Officer (CFO) will provide strategic oversight and operational excellence, leveraging financial data and forecasting models to assess the club’s financial position and deliver insights that drive informed decision-making and ensure financial sustainability. Reporting directly to the General Manager/COO, the CFO will align financial strategies with the goals and objectives set by the General Manager/COO and the Board of Directors.

The CFO will serve as an educator, mentor, and resource for department heads, fostering a deeper understanding of their budgets, financial data, and the rationale behind key decisions. By equipping department heads with this knowledge, the CFO will enable them to confidently manage their budgets and effectively oversee their operational areas. Under the CFO’s leadership, the finance and accounting department will embody a welcoming and supportive environment that prioritizes listening, clear communication, and collaboration with club members and staff across all levels of the organization.

This role requires a hands-on approach involving direct oversight of payroll, accounts payable, accounts receivable, and expense management. The CFO will ensure the accurate and timely completion of financial audits and oversee the implementation of any necessary corrective actions.

A key responsibility of the CFO will be to assess the existing finance and accounting team to ensure the department is structured for success. This includes evaluating the current talent to confirm they are in the right roles, determining the optimal number and type of positions needed, and making informed recommendations on how the department should be staffed. The CFO will then implement any necessary changes, restructuring the team thoughtfully and collaboratively to enhance its effectiveness. The CFO will foster a supportive environment that prioritizes growth, communication, and collaboration by taking ownership of the department, developing its capabilities, and leading it with clarity and vision.

Additionally, the CFO will play a critical leadership role, mentoring, coaching, and developing the finance and accounting team. By maintaining transparency and collaboration with the Club Leadership Team and Board of Directors, the CFO will provide clear, actionable financial data and analysis to support Glen Oaks Club's day-to-day operations and strategic planning.

This opportunity is ideal for a finance professional passionate about strategic problem-solving and dedicated to fostering a culture of financial stewardship and member satisfaction within a private club environment.

KEY CHARACTERISTICS

Operations

• Collaborate with the GM/COO to direct financial operations, develop and recommend accounting, auditing, budgeting, and cost control policies, and ensure policies are reviewed and updated annually.
• Support the GM/COO and Leadership Team by maintaining strong internal controls, anticipating and addressing financial variances, and communicating regularly with the Treasurer and Finance Committee.
• Analyze cash flow, expenses, and cost controls to identify improvement opportunities, tailoring reporting and analysis to the materiality of business decisions.
• Provide data-driven analysis to guide the GM/COO and Leadership Team, assisting in developing Key Performance Indicators (KPIs) to monitor and improve performance.
• Ensure timely, accurate financial reporting to the Board of Directors and members, fostering strong committee and member relations.
• Partner with the GM/COO to prepare and present the annual budget to the Board of Directors, explaining variances and advocating for critical line items to support success.

Capital Expenditures

• Develop and execute long-term financial strategies aligned with the club’s strategic goals, supporting major capital projects and renovations.
• Oversee capital budget planning, allocation, and management, monitoring expenditures and ensuring projects stay on budget.
• Identify and mitigate financial risks for capital projects while ensuring compliance with regulations and policies.
• Communicate project financial status and progress regularly to stakeholders, including the Board, investors, and management.
• Review and approve all contracts before execution and prepare detailed financial reports and presentations weekly, monthly, and annually.
• Serve as the primary financial contact for the Leadership Team, Board, and external vendors or contractors.
• Implement cost-saving measures and efficiency improvements to enhance financial performance without compromising quality or timelines.
• Establish and track key performance indicators (KPIs) to drive continuous financial improvement across projects.

Leadership

• Lead with a clear financial vision, ensuring consistent, timely, and accurate financial controls and reporting.
• Actively participate in Finance Committee meetings, respectfully presenting and defending data-driven recommendations while considering feedback.
• Deliver weekly financial updates and monthly forecasts to the Leadership Team, comparing performance against targets.
• Enhance the member experience by improving all aspects of financial interactions, including billing and charges.

Tax, Benefits, Budgets, Reporting

• Collaborate with the HR Director to evaluate and manage benefits negotiations, balancing competitive employee packages with budgetary requirements.
• Oversee the 401K plan, monitor investment decisions, and ensure bi-annual reporting compliance.
• Manage bank account reconciliations, approve transfers, and ensure timely preparation and filing of annual 1099, 1096, and year-end audit requirements in partnership with the CPA firm.
• Review 1120 filings prepared by external auditors and ensure timely submission.
• Ensure prompt payment of federal, state, payroll, sales, and occupancy taxes while preparing accurate journal entries. Remain current on tax law changes to leverage the club's financial reporting advantages.
• Analyze general ledger, accounts payable, accounts receivable, and fixed assets to maintain financial accuracy.
• Lead the budget process by establishing policies, collaborating with the GM/COO and department heads to ensure alignment with the Club’s mission, and providing real-time reporting to address financial issues.
• Regularly compare relevant financial data, such as year-to-date results versus budget or current versus prior year, to proactively identify trends and address concerns.

IT Infrastructure and Risks

• Evaluate and enhance finance and IT procedures, processes, and administration, implementing and managing recommended improvements.
• Develop and implement an enterprise-wide cybersecurity policy and program.
• Inform the General Manager/COO and Board of Directors on risk trends, the Club’s risk profile, and cyber mitigation strategies.
• Oversee technology investments, policies, and vendor contracts to ensure alignment with the Club’s operational goals.

Staff Development

• Assess, hire, train, mentor, and develop finance and accounting staff to build a strong, high-performing team.
• Lead the finance team to ensure effective operations, support for capital projects, and a culture of collaboration, innovation, and efficiency.
• Foster a results-driven financial culture that emphasizes excellence, accountability, and a sense of urgency.

Legal Affairs and Contract Management

• Build and maintain strong relationships with banks, insurers, and contractual partners while effectively managing risk and insurance matters.

CANDIDATE QUALIFICATIONS

• 10 years of progressive financial experience with a strong team orientation and ability to meet deadlines.
• Possesses “executive presence” with excellent presentation and communication skills.
• Experience in contract review, negotiation, and collaboration with outside counsel.
• Proficient in current technology, software programs, 401K administration, and defined benefit retirement plans.
• Experience working with volunteer Boards and committees is a plus.
• Experience managing construction and renovation projects; a strong emphasis on financial reporting is desired.
• Skilled in collecting diverse inputs to create accurate forecasts, analyses, and sensitivity evaluations.
• While experience in the private club industry is beneficial for an expeditious transition, candidates from related industries with strong 'hospitality DNA' are encouraged to apply.

EDUCATIONAL AND CERTIFICATION QUALIFICATIONS

• Bachelor's degree (B.A.) in Finance, Economics, Accounting, or a related field with at least five years of relevant experience or equivalent education and training.
• MBA, CPA, and/or CHAE certification is a plus; HFTP membership is encouraged.