What are the responsibilities and job description for the Scheduling Coordinator position at Glen Oaks Health Campus?
JOIN TEAM TRILOGY :
Duties and Responsibilities
- Assists the Director of Health Services (DHS) to plan, develop, organize, implement, evaluate, and direct the nursing service department, as well as its programs and activities, in accordance with current rules, regulations, and guidelines that govern the Health Campus.
- Assists in developing methods for coordination of nursing services with other resident services to ensure the continuity of the residents' total regimen of care.
- Participates in facility surveys (inspections) made by authorized government agencies as directed by the DHS or the Executive Director.
- Creates the campus' four (4) week Master set schedule and posts schedule in accordance with the Campus Hourly Scheduling policy.
- Makes staffing adjustments as needed according to budgetary constraints, census fluctuations, calls-offs, and pre-planned leaves of absence.
- Manages, supports, and coordinates employees' PTO requests, holiday rotations, and shift trades.
- Generates all required postings such as BIPA, daily assignment sheets, and monthly schedules.
- Manages nursing hours (PPD) and proper staff ratio to census.
- Monitors overtime closely with the goal of decreasing / eliminating overtime.
- Manages Time and Attendance, including Attendance points, buy-backs, SPU's for cash, and SPU's for STARS.
- Anticipates staffing needs; recruits and takes rapid action to partner with Employee Services with the goal of minimizing open positions.
- Maintains and monitors Preceptor needs.
- Utilizes Smartlinx's functionality; including posting open shifts, filling open shifts, and employee messaging.
- Meets each new employee to review their schedule, ask what needs they have and ensure a smooth onboarding experience.
- Assists with onboarding coordination and classes.
- Adheres to scheduling standards, Smartlinx utilization, and best practices.
- Assists with Fit testing, COVID testing, Biometric screening, PPD, etc.
- Provides direct nursing care as necessary.
- Completes scanning and attaching of resident documentation in MatrixCare to ensure Medical Records are complete and accurate.
- Maintains ordering and stocking of supplies.
- Rounds on each shift to provide review of consistent staffing levels
WHAT WE'RE LOOKING FOR :
Skills in :
Ability to :
Knowledge of :
Budgets and PPD sets.
WHERE YOU'LL WORK : Location : US-IN-New CastleGET IN TOUCH : Stacey (463) 282-2418LIFE AT TRILOGY :
Careers close to home and your heart
Since our founding in 1997, we've been making long-term care better for our residents and more rewarding for our team members. We're a Fortune Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work. If you're looking for a place that embraces you for who you are, helps you achieve your full potential, and makes working hard feel less like hard work, then look no further than Trilogy.
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As one of Fortune's Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work, Trilogy is proud to be an equal opportunity employer committed to helping you reach your full potential and to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
