What are the responsibilities and job description for the Associate Dean, Research and Institutional Effectiveness position at Glendale Community College?
Glendale Community College seeks a leader who is dedicated to all aspects of student success and closing equity gaps, to apply for its Associate Dean, Research and Institutional Effectiveness position. GCC seeks a true collaborator who will prioritize our students in decision-making and setting strategy for the College’s instructional operations that support teaching and learning. We prioritize applicants who demonstrate they understand the benefits that a diverse student population brings to a community college.
Our college recognizes that institutions are greatly strengthened when their leadership is guided by diverse perspectives and approaches to problem solving and innovation. GCC is committed to hiring a Associate Dean, Research and Institutional Effectiveness who exemplifies equity-focused behaviors such as:
- implementing institutional practices that both develop and sustain culturally responsive student support, teaching, and learning environments;
- encouraging positive race-consciousness and embracing of human differences;
- strategically building support for and participation in equity-related initiatives across both our internal and external communities; and
- promoting and modeling the importance of holding ourselves accountable as educators for closing equity gaps and actively engaging in equitable practices.
The successful candidate will join a college dedicated to the students it serves. We are proud to be a designated Hispanic-Serving Institution (HSI). We serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations, and we actively work to provide a welcoming environment for all. We especially encourage individuals who bring perspectives from lived experiences that our students from underrepresented groups at GCC will connect to and uniquely benefit from in their learning journey at our college.
Position is open until filled. First review of applications will take place on March 5, 2025. Applications received after the first review date may or may not be advanced in the process for further consideration.
Definition
Under executive direction, plans, manages, and implements operations and activities related to research and institutional effectiveness; oversees district accreditation and program review processes; directs and oversees institutional research supporting strategic planning processes, development and measurement of performance outcomes, institutional and academic planning, and other indicators of institutional effectiveness; assists with the design, coordination and implementation of the College’s Strategic and Enrollment Management plans; oversees the planning, development, implementation, coordination, and evaluation of the College's Student Success Plan; optimizes collegewide data collection mechanisms; leads data access and literacy at the District; oversees the development and maintenance of informational databases; and performs other related duties as assigned.
Supervision
Works under the direct supervision of the Vice President, Instructional Services.
Supervises lower-level managers, faculty, classified staff, temporary employees, and/or student employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties and responsibilities are typical of those performed by incumbents in this classification.
Plans, manages, and implements assigned operations, programs, and activities related to district accreditation, program review, institutional research, planning and effectiveness.
Oversees the District's accreditation and program review processes including curricular program review, management evaluation protocols, and usage to increase effectiveness; provides leadership for the College's accreditation self-study and may serve as the accreditation liaison officer.
Directs and oversees institutional research supporting strategic planning processes, development and measurement of performance outcomes, institutional and academic planning, and other indicators of institutional effectiveness.
Assists with the design, coordination and implementation of the College’s Strategic plan, which provides strategic direction to other College plans including the Facilities Master Plan, Enrollment Management Plan, and Technology Master Plan as well as to the annual allocation adjustments of fiscal and human resources.
Oversees the planning, development, implementation, coordination, and evaluation of the College's Student Success Plan; works collaboratively with student services administrators, faculty, and staff to integrate student services with instructional services, to support student success as outlined in the Student Success Plan.
Optimizes collegewide data collection mechanisms to be responsive to information needs while ensuring responsibility and alignment with best practices for protecting data privacy; leads data access and literacy at the District by creating relevant frameworks and reports.
Oversees the development and maintenance of up-to-date informational databases to support demographic, enrollment, strategic planning, special programs, and institutional performance research, processes, and decisions.
Develops standards and procedures for the collection and analysis of data, presents results, and formulates recommendations for continual improvement in support of the District's mission and vision.
Compiles data and prepares reports required by state and federal agencies for data tracking, fiscal, and apportionment purposes.
Develops, updates, and monitors data tracking tools used by faculty, staff, and administration for enrollment management and budget tracking purposes
Assists in the development of and provides results of institutional benchmarks of effectiveness to the college.
Sets the institutional research agenda to support the college's planning, implementation, and review of both major goals and operational agendas; maintains an annual calendar of institutional planning activities and milestones.
Creates and delivers reports and presentations to inform internal and external audiences of accreditation and program review processes and results and other matters of institutional effectiveness.
Manages the tracking and reporting of program assessments and student education plans.
Handles and resolves conflicts and issues and reports complaints as appropriate.
Promotes diversity, equity, inclusion, cultural competency, and a positive work and academic environment.
Oversees the development, implementation, and establishment of program policies, processes, and procedures; monitors and evaluates operational and program success and quality; recommends, develops, and implements quality improvement program assessment tools and/or methods with administration and/or regulatory agencies.
Directs and/or conducts surveys and special studies; maintains program statistics.
Oversees the development and implementation of short- and long-term strategies and plans.
Develops, recommends, monitors, and/or administers budgets for assigned areas which may include grant and special program budgets; oversees and administers budget allocations and procurements for all assigned funds as appropriate; analyzes and reviews budgetary and financial data.
Coordinates and supervises the implementation and modification of technology.
Supervises department employees; assigns and monitors employee’s work and evaluates employee performance; trains employees; participates in employee selection.
Monitors and reviews programs and/or operations for legal compliance.
Analyzes and interprets data; prepares, reviews, and/or approves documents and reports.
May participate and/or chair campus committees and task forces.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS:
The education, training, and experience qualifications are considered likely to provide the required knowledge and abilities to perform the above essential duties.
Education and Experience:
Master’s degree from an accredited college or university.
Seven (7) years of higher education experience, including two (2) years managing institutional research and planning programs.
Licenses/Certifications/Other Requirements:
None
Knowledge of
Operations, services, and activities related to institutional research, planning and effectiveness.
Principles, practices, procedures, and policies of accreditation, program review, research, planning and institutional effectiveness in higher education.
Strategic planning processes including goal setting and program assessment, evaluation, and development.
Qualitative and quantitative research design and evaluation.
Advanced applied statistics.
Statistical and database software.
Assessments for student, service area, or program learning outcomes.
Current and emerging technologies that support the applicable area(s).
Management principles and practices.
Principles and practices of supervision.
Applicable laws, regulations, standards, and/or requirements.
Principles and practices of budget administration.
Methods of prioritizing, planning, and organizing work.
Principles of and tools related to data research, collection, organization, interpretation, and reporting.
General accounting and/or bookkeeping principles.
Principles and practices of business communication and writing.
Principles of knowledge management.
Presentation techniques.
Standard office practices or procedures.
Standard office software and modern office equipment.
Principles and practices of customer service.
Interpersonal relations management.
Ability to
Plan, organize, direct, administer and evaluate operations and activities related to institutional research, planning and effectiveness.
Design studies to meet research needs, including developing surveys and conducting focus groups to facilitate the collection of data.
Apply advanced statistical and other concepts to interpret data, research findings and draw conclusions.
Use statistical and data visualization software to analyze and depict data.
Oversee the development of policies and procedures in applicable area(s).
Develop and implement goals with identifiable outcomes and assist with development of strategic plans, as needed.
Identify and implement appropriate technology and resources.
Research, develop, apply, explain, and/or ensure the compliance of applicable laws, regulations, policies and/or procedures.
Identify needs, analyze problems, and provide recommendations and/or alternative solutions.
Manage and prioritize work, projects and/or programs within established deadlines
Prepare, manage, monitor, oversee, and/or administer budgets.
Supervise, train, and evaluate the work of assigned employees.
Stay abreast of information, trends, and theories applicable to areas of assignment.
Analyze data and compile and present narrative and statistical reports.
Prepare and review reports, correspondence, and other documents using multiple business formats.
Manage the maintenance of records.
Prepare and deliver presentations.
Utilize standard office software and equipment.
Maintain confidentiality of sensitive and/or protected information.
Provide customer service with a high level of sensitivity, tact and patience.
Communicate effectively, both orally and in writing.
Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.
Demonstrate a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.
PHYSICAL AND MENTAL STANDARDS:
The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Mobility: frequent walking and sitting for long periods; occasional kneeling, crouching, pushing, pulling, and standing; frequent reaching above and below desk level.
Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write and take notes, and feel individual objects.
Lifting/Carrying: frequent lifting/carrying of papers, files, equipment, and materials weighing up to 10 pounds; occasional lifting up to 25 pounds.
Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens, and do close-up work.
Hearing/Talking: frequent hearing and speaking in person and on the telephone.
Emotional/Psychological Factors: frequent contact with others, including public contact; frequent deadlines and time-limited assignments.
ENVIRONMENTAL CONDITIONS:
Work is typically performed in an indoor office or similar environment.
Application Process
Salary
Starting salary: Step 1 $9,715 to Step 6 $12,397 per month, based on training and experience.
Salary range: Step 1 $10,721 to Step 11 $16,270 per month (including longevity steps).
For more information, please refer to the Management Salary Schedule
This position requires the following documents to be attached to your online application in order to be considered
- Current resume/curriculum vitae (not to exceed five pages)
- Letter of interest that addresses minimum and desirable qualifications (not to exceed five pages)
- Transcripts showing completion of required degree(s) must be submitted. Unofficial transcripts will be accepted only during the application process. Official transcripts are required upon offer of employment. Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
- List of three (3) professional references. Please provide names, telephone numbers, and e-mail address for each reference.
Please note: All required documentation must be attached to the online application by the applicant by the noted closing date. Additional documents not requested in the announcement will not be reviewed.
Applications will be accepted until the position is filled. However, to ensure full consideration, applications and any required attachments must be submitted by the first review date of March 5, 2025. Applications with incomplete information (i.e. statements such as 'see resume') or missing required documents will not be considered.
The College may hold interviews in the month of March and/or April 2025. The anticipated start date for this position is May 2025.
Travel Reimbursement
Contingent on funding and eligibility, successful candidates selected for a face-to-face interview may be eligible to request partial reimbursement of travel expenses. Please contact the office of Human Resources for more information.
Position Funding
This position is offered contingent upon funding. GCCD reserves the right to extend, withdraw, and/or reopen this position at any time. Additional openings, for the same position, which become available prior to the end of the hiring process may be filled by qualified applicants that applied to this job announcement.
Visas
GCCD does not sponsor visas
Commitment to Diversity and Equal Employment Opportunity Employer
GCCD is committed to employing administrators, faculty, and staff members who are dedicated to student success. GCCD recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.
GCCD is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state law. To find out more about GCCD, please visit our website at glendale.edu.
Accommodations
If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please contact the Office of Human Resources.
Thank you for your interest in employment opportunities with Glendale Community College.
Salary : $9,715 - $12,397
