What are the responsibilities and job description for the Lead Court Clerk position at Glenn County Superior Court?
Description
Under general supervision, performs complex courtroom, judicial and/or program support duties including legal processing, calendaring, courtroom, customer service, intake/screening and other administrative support work, and/or acts as a lead worker over subordinate staff.
This is the advanced journey/lead worker level of the Court Clerk series. Incumbents, under limited supervision, perform duties that are highly complex and technical in nature and require advanced expertise and specialized knowledge; assist supervisors with scheduling and coverage due to absences; may serve in a lead capacity over a team of clerks assigned to the same operational functions; will routinely lead, train, and mentor entry-level staff; provide input on performance appraisals, provide input and recommendations for policies and procedures.
Examples of Duties
The following duties are typical of those performed by the incumbents in this class series; however, other duties may also be required.
- Serves as primary technical resource within assigned specialty areas or units of court operations; leads the work of others engaged in courtroom activities, case and document processing, records management, calendar management, and other functional units of the court by training, coaching, assigning workload and reviewing the work of Court Clerks I/II/III ensuring that work is performed in a consistent manner.
- Assists in review and development of operational policies and procedures; assists in devising forms and methods; writes and reviews procedures to be incorporated into reference manuals; reviews matters affecting court services and assists in organizing meetings to facilitate improved communication and operations.
- Monitors changes in laws, policies and procedures that impact work; recommends procedural improvements and assures implementation after approval.
- Advises attorneys, public agencies and the general public regarding the status of legal cases and procedural information; applies departmental policy to resolve conflicts with customers.
- Prepares and maintains statistical and narrative reports related to activity and work of the unit.
- Performs the full range and most complex functions of the Court Clerk I/II/III duties; processes legal documents and calendaring activities; handles highly complex or difficult case processing; examines, issues, and files documents; prepares and maintains case files; prepares case records and files to be forwarded to the reviewing court; answers questions requiring the application of technical, legal, and judicial procedures and practices.
- Performs other duties as assigned.
Typical Qualifications
Knowledge of
- Personnel rules and principles of supervision and training.
- Functions, courtroom procedures, services and jurisdiction of the courts.
- The application of appropriate statutory codes, California Rules of Court and local rules relating to court procedures.
- Legal terminology, forms and procedures.
- Preparation of legal reports and forms.
- Organization, procedures and operating details of the court.
Ability to
- Identify and coordinate resolutions to procedures and problems.
- Perform a variety of complex tasks and procedures accurately without direct supervision.
- Examine ledgers, reports, and other financial documentation for technical defects and accuracy.
- Coordinate schedules and identify needs to meet workload.
- Develop and implement with approval of immediate supervisor, procedures and forms to facilitate the effective processing of work.
- Maintain official court records and files, such as records of court-appointed counsel and experts.
- Receive, mark and take custody of evidence.
- Impanel juries and record challenges, service, and compensation due jurors and collect fees from attorneys.
- Use computer and case management systems and word processing programs.
- Interpret and apply federal, state, and local policies, procedures, laws and regulations.
EXPERIENCE
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be two years of full time experience in the classification of Court Clerk III in a California Superior Court or five years of full time increasingly responsible clerical experience in a legal or criminal justice office, of which three years was equivalent to a Court Clerk III.
EDUCATION
Equivalent to completion of twelfth grade and two years of college credit. A combination of college level courses and a court approved certificate program related to the Court Clerk IV job duties and approved by the Court Executive Officer is acceptable to attain the two years of college credit.
Supplemental Information
ENVIRONMENTAL AND FUNCTION FACTORS
Incumbents will perform work inside of buildings; work in a controlled environmental facility; work alone or closely with others; perform work while standing or sitting; must be able to communicate verbally with co-workers and other individuals; use fingers on both hands; be able to hear well; must be able to see clearly and up close; position may require the incumbent to stand or walk part of the time with minimal bending, stooping, squatting, twisting, reaching, or working on irregular surfaces; may require light physical effort which includes infrequent lifting of up to ten pounds and occasional lifting of up to twenty-five pounds.
The Glenn County Superior Court is an equal opportunity employer and encourages applications from all persons regardless of race, color, sex, religion, age, national origin, ancestry, genealogy, physical, or mental disability, medical condition or marital status. In compliance with the Americans with Disabilities Act and California law, the court will engage in an interactive process to provide reasonable accommodation to qualified individuals with disabilities. If you require an accommodation, please notify Court Administration, (530) 934-6446.