Facilities Associate

Seeking a part-time Office Assistant who will make it their personal mission to create a welcoming work environment for employees and visitors while maintaining office related matters around the company's growth in its Philadelphia, PA location. Enthusiastic, disciplined, motivated, and extremely organized are essential traits for this role. The Office Assistant will support our dynamic Philadelphia office to help make things run smoothly in a fast-paced environment and continuous change. The job is multi-faceted, but the primary role of the Office Assistant is to provide backup support to the Office Administrator and maintain office cleanliness so that employees and teams can function effectively and efficiently.

The position reports to the Regional Facilities Manager. The position requires strong organization and impeccable attention to details as well as the ability to see all the pieces of the puzzle to avoid possible complications.

Responsibilities:

• Maintain the general upkeep of the office space – overseeing office space cleanliness
• Light janitorial responsibilities are required to supplement building services. This includes dishware clean up, breaking down boxes, removing trash from space, etc.
• Breakroom organization, cleaning, and stocking
• Services and replenishes the barista, pantry, conference, kitchen, or meetings areas
• Work alongside the Office Administrator, and provide front desk coverage as needed
• Ensure the office lunch, snacks and catering are setup and maintained according to schedule
• Support employees, clients and stakeholders
• Ensure office responsibilities are organized, completed and well communicated
• Help organize internal employee events
• Coordinate with office vendors and service contractors for all things workspace related
• Attend to general issues and fixing simple problems
• Carry out routine checks to ensure safety and security, including badge management
• Flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff
• Uphold facility related office communication – intranet, office signage, comms to the office as needed

Role Requirements:

• Self-motivated, extraordinary attention to detail, and an internal drive to produce high-quality work
• Good decision-making skills and the ability to function well under pressure while working in a fast-paced environment
• Good verbal and written English communication skills, including polished business writing abilities (spelling, grammar, punctuation rules)
• Beginner Microsoft Office ability (Word / Excel / PowerPoint / Outlook)
• This role requires part-time in-office attendance on Tuesday, Wednesday and Thursday 7:30am-2pm
• Current knowledge or ability to learn computer-based systems required for functions of position.
• Required to maintain an overall professional appearance and attitude.

Working Conditions:

• Light janitorial and clean-up required
• Must be able to lift up to 40 pounds, (i.e., moving boxes across the office for various needs)
• Stand or sit for extended periods of time
• Ability to work in environment with moderate noise level (i.e., working on an open floor with printers, telephones, and computers)

Professional Requirements:

Candidates should have 1 years of directly related prior experience. Basic understanding of MS Office products is preferred. Bachelor's Degree preferred.