Business Manager/HR Clerk

Outreach Education LLC is Hiring!

Job Summary: The Business Manager – HR, Accounting & Office Administration is responsible for managing accounts receivable and payable, performing office clerical duties, and supporting human resources functions to ensure smooth administrative and financial operations within the organization. This is an on-site role based in Spartanburg, SC. The position requires strong organizational skills, attention to detail, and the ability to manage bookkeeping, payroll, HR-related tasks, and general office administration responsibilities. While not responsible for overseeing budgets, this role ensures accurate financial transactions related to AR and AP.

Key Responsibilities:

Accounting Responsibilities:

• Process accounts payable and receivable, ensuring timely and accurate financial transactions and record-keeping while maintaining proper documentation and compliance with company policies.
• Reconcile bank and credit card statements on a regular basis, investigating discrepancies, and maintaining accurate financial records for month-end and year-end closing processes.
• Process payroll in a timely manner, ensuring all deductions, benefits, and taxes are correctly applied, and ensure compliance with federal, state, and local tax regulations.
• Work closely with Senior Managers to prepare financial reports, identify discrepancies, and ensure smooth financial operations.
• Coordinate with external auditors during annual audits, providing necessary documentation and answering any inquiries to ensure the accuracy and transparency of financial statements.
• Assist in the preparation of monthly, quarterly, and annual financial statements in accordance with accounting standards and regulations.
• Monitor and maintain general ledger accounts, preparing journal entries as needed to ensure accuracy of financial data.

Office Clerical Duties:

· Maintain office supplies and inventory, ensuring necessary materials are stocked and ordered as needed.

· Coordinate office maintenance and liaise with vendors and service providers.

· Organize and manage company records, correspondence, and documentation.

· Schedule meetings, manage calendars, and coordinate travel arrangements.

· Handle internal and external communications, including responding to emails and phone inquiries.

· Ensure compliance with office policies and procedures.

Human Resources Responsibilities:

· Assist with preparing and managing offer letters and employment agreements.

· Support the onboarding process, including adding new employees to payroll systems and ensuring compliance with company policies.

· Process payroll adjustments, including termination payouts and pay changes.

· Maintain and organize personnel files, ensuring compliance with record-keeping policies.

· Assist in verifying employment documentation and ensuring adherence to labor laws.

· Coordinate with payroll and benefits teams to facilitate employee compensation and benefits.

· Support employee relations by addressing basic inquiries and concerns.

· Provide administrative support for HR-related projects as needed.

Qualifications:

· Associate or bachelor’s degree in business administration, Accounting, Human Resources, or a related field preferred.

· Previous experience in bookkeeping, office management, and HR administration roles.

· Familiarity with accounting software (e.g., QuickBooks, Xero) and HR software, payroll systems (e.g., Paychex, DocuSign, Payroll Spreadsheets).

· Strong attention to detail and organizational skills.

· Excellent communication and interpersonal abilities.

· Ability to handle sensitive information with confidentiality and discretion.

· Proficiency in Microsoft Office Suite, especially with excel and document management systems.

Work Environment: This is an on-site role based in Spartanburg, SC. The position requires frequent collaboration with HR, payroll, accounting, and administrative teams to ensure operational efficiency.

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Occasional standing, walking, bending, and reaching.

· Ability to lift to 15 pounds at times.

· Ability to handle standard office equipment, such as copiers, printers, and filing systems.

· Ability to move between office areas and assist with office organization as needed.

Employment Type: Full-Time

Interested candidates should submit their resume and cover letter outlining their qualifications for the role.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Accounting: 2 years (Preferred)

Ability to Commute:

• Spartanburg, SC 29301 (Required)

Ability to Relocate:

• Spartanburg, SC 29301: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000 - $60,000