Administrative Assistant

POSITION SUMMARY

Global Atlantic Financial Group is seeking an Administrative Assistant to provide dedicated administrative support to the Individual Markets team. Key duties include managing busy, dynamic schedules, arranging domestic and international travel, seamless communication with internal leaders and external stakeholders, and preparing expense reports on behalf of the Individual Markets leaders. This role requires supporting/collaborating with senior leaders’ assistants, and taking on a variety of additional tasks and projects as requested. Professionalism, flexibility, teamwork, strong organizational skills, effective communication, and the ability to work efficiently under pressure are all critical to this role. This role requires a minimum of 3 days in the office per week. This role is based in Wayne, PA.

RESPONSIBILITIES

• Support various professionals/teams with regards to organizing meetings, travel plans, expense reports and assisting with other projects and administrative duties as requested.
• Manage multiple calendars, schedule meetings and appointments, and use good judgment to discern what needs to be prioritized so that calendars are consistently up to date.
• Book and track travel according to the needs and preferences of each leader.
• Process invoices for payment.
• Provide support and assistance in the preparation of general correspondence, presentations, agendas, meeting notes and reports; assist with document editing and formatting to prepare for professional delivery (e.g. PowerPoint presentations, flyers).
• Pre-register guests, book conference rooms, and arrange catering and AV requirements for major meetings
• Correspond appropriately with various leaders and their teams, both within the GA organization and with external stakeholders.
• Event Planning: Provide support for department events, including Town Halls, offsites and events to be determined, including and not limited to:  
• Securing conference room(s) and/or venues, hotels, etc.
• Coordinate with dedicated Meetings & Events department as appropriate.
• Sourcing and scheduling vendors.
• Assist with conference room set up.
• Communicating with office regarding high-touch visitors / meetings.
• Working with IT to coordinate AV support.
• Assist with special projects and additional functions as requested. 

QUALIFICATIONS

• 3 plus years of relevant experience 
• Ability to maintain utmost confidentiality 
• Proficient with Zoom and MS Office Suite, including Outlook, Excel, Teams, PowerPoint, Word, SharePoint
• Excellent communication and interpersonal skills
• Ability to multi-task and handle multiple responsibilities
• Motivation to work in a team oriented and fast-paced environment
• Team-player with a positive attitude
• Self-motivated and highly organized with the ability to prioritize, communicate clearly and demonstrate a sense of urgency
• Eagerness to learn and solid work ethic
• This is an in-office position that is required to be in the office at least 3 days per week 

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