CONSTRUCTION COORDINATOR INTERN

WHO WE ARE

We’re Global Facility Management and Construction, an innovative and groundbreaking organization launched initially out of a studio apartment in 2004 and now grown and expanded to a staff of 160 tasked with building and managing some of the most interesting and innovative properties throughout the continent.

We’re looking to build the best team in the biz, and we’re actively seeking high performing, highly engaged teammates with an entrepreneurial spirit and a good sense of humor who can’t resist a challenge.

As a certified Women’s Business Enterprise, and we strive every day to build an inclusive, equitable, dynamic, and engaging culture. We offer a rich and full suite of benefits and perks, from paid holidays and awesome team building activities to summer barbeques and celebrations, and of course our employee appreciation program. As far as traditional benefits, we offer excellent health and dental coverage, life insurance and 401k, and of course a compelling PTO program.

Think you’ve got what it takes? Join our dynamic and engaged team today!

What You’ll Do – Position Summary:

As Construction Coordinator Intern, you’ll be mostly responsible for working closely within the Construction Department to guarantee customer requests are handled quickly and efficiently and of course, up to customer satisfaction.  You’ll also handle follow ups and updates. In this role, you’ll process customer requests for Construction services making sure they’re in line with established department policies and procedures, and you’ll guarantee satisfactory completion of the services.

Responsibilities:

• Process customer requests for Construction services according to established department policies and procedures.
• Confirms satisfactory completion of required services.
• Coordinates schedules with vendors, stores, and other parties as required for project completion within client deadlines.
• Contacts malls, landlords or property managers to confirm work requirements.
• Provide clients with updates on project status through email or third-party technology.
• Provide timely feedback to project managers regarding service updates and follow ups with vendors.
• Provided administrative support, i.e. (Faxes, assist with bids & quotes, input orders as required).
• Responsible for all paperwork involved in project close outs.
• Maintain databases.
• Process high volume of data and calls.

Skills & Experience:

• One year of experience working in a fast-paced office environment.
• Time management: The ability to meet deadlines, prioritize, organize, and manage multiple projects.
• Work well independently and as a team member in a fast-paced office.
• Ability to exercise flexibility, initiative, and good judgment.
• Attention to detail.
• Strong customer orientation and communication skills.
• Expertise in using Outlook, Excel, and Internet research tools.
• Bilingual a plus.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods throughout the day.  Reaching above shoulder heights, below the waist or lifting as required to file documents or stored materials throughout the workday. Proper lifting techniques required. May include lifting up to 25 pounds for files, computer printouts on occasion.

Work Environment: The work is performed in an office setting. The noise level in the work environment is moderate.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job changes.

Global Facility Management & Construction Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.