Program Coordinator

Description

• Complies a program of information through Race Track Office Manager software
• Responsible for daily recap for racing sec.
• Create and edit silks in and out daily
• Review and monitor peg #’s
• Make any necessary phone calls to verify information as needed to finalize proofs
• Working with other racing staff to assist in taking racing entries, transfers, answering multi line phone calls
• Maintain a log of incoming documents from racing participants and or racing staff.
• Receive changes and scratches from stewards and making edits to proof
• Required to email scratch list to racing staff and officials. Update scratch information into Equibase.
• Generate a recap draft for racing secretary to review prior to print and distribution of 4x9 version.
• Make any changes to recap as requested by racing secretary
• set card for entries
• Oversee overnight comments
• enter races from draw
• put overnight out
• read headings
• Proof and make changes to program with accurate information
• Contact license office as needed with owner changes.
• Perform all other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:
Education:
• Completion of high school diploma or GED
Knowledge, Skills and Abilities:
• Basic understanding of regulatory requirements of horse racing
• Strong written, oral communication and leadership skills required.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Skill in data entry with minimal errors.
• Operational Knowledge of Microsoft Office suite products (Strong computer skills to include effective working knowledge of Microsoft Office Products such as Word, Excel, PowerPoint, Outlook, etc.)
• Prior experience with Race Track Manager software preferred
• Work independently and in a team environment
• Ability to recognize, analyze, and solve a variety of problems.
• Demonstrated ability on completing assignments accurately and with attention to detail.
• Ability to be resourceful to aid in horsemen’s requests
• Ability to work a flexible and irregular schedule including weekends, evenings and holidays
• Ability to enter a smoke-filled environment as needed
Training and Experience:
• Must be able to pass Title 31 Training
• 2 years of clerical/administrative experience
• 1-2 years with horse racing operations
Licenses/Certifications/Other:
• Must be able to pass a background check and receive a license or permit from any Regulatory Agency if applicable to perform the essential job functions
• Must be able to complete a pre-employment drug test with a negative result

Physical Requirements

• Must be able to remain in an upright stationary position 50% of the workday in an office setting.
• The person in this position needs to occasionally move about and constantly position self; inside the office, areas of the racetrack, barns, grandstands, and Winner’s Circle.
• Constantly operates a computer, keyboards, copier, printer fax machine, multi phone line system, 10 key calculator, another office equipment.
• Occasionally ascends/descends stairs and or ramps on a continual daily basis.
• Must be able to observe potential obstacles in office and areas in and around racetrack.
• Frequently moves equipment weighing up to 25 pounds to areas around the racetrack and in office area.
• Heavy physical demands
• Exposed to both indoor and outdoor weather conditions.
• Noise level- moderate level exposure such as heavy machinery or loud announcement speakers.
• Frequently walking, standing, climbing stairs, and/or ramps on a continual daily basis.
• Occasionally stooping, bending in office environments.
• Using fingers, hands to touch, feel, grab, on as needed basis.
• Exposed to both indoor and outdoor weather conditions.
• Constantly positions self around areas of the racetrack, barns, offices, grandstands, and around livestock/horse, and will position oneself around these live animals closely.
• This person in this position frequently communicates with horsemen and staff. Must be able to exchange accurate information in these situations.
• Exposed to livestock and other animals in indoor and outdoor conditions.