Administrative Assistant

Job Description

Job Description

To generate correspondence, maintaining records, producing reports, conducting communications, and relieving the executive of important administrative details; must maintain confidentiality and exercise discretion.

To produce finished correspondence from written drafts, verbal instruction or taped dictation; to keep, prepare and publish notes or minutes of meetings and conferences.

To conduct and keep records of important telephonic, FAX and automated communications.

To arrange conferences and meetings with public officials and with representatives of the public, consumers, providers, professionals, and related organizations.

To respond to a wide range of verbal and written inquiries of an administrative nature which do not require interpretations of policies and procedures.

To review correspondence, memoranda, statements, forms and records for content and compliance with administrative policies and procedures, and to sign all such documents on behalf of the executive or administrator, as authorized.

To independently compose a wide range of routine and unique correspondence.

To obtain a wide range of data and information as needed, to maintain automated and paper data filing systems, and to produce a variety of routine and special reports as required.

To make appointments, maintain calendars, make referrals, confer with other staff members to prevent or resolve operating problems related to the coordination of administrative support of work and, as required, to lead or supervise the work of a subordinate staff.

To represent the executive or administrative superior, as assigned.

To perform a variety of routine office functions and routine clerical tasks incidental to the work of the office.

To do related work as required

Client Name : RI Department of Corrections

Position : Onsite