SUMMER -EVENT AND LOGISTICS COORDINATOR

Description

Main Campus Event and Logistics Coordinator

Purpose: The Main Campus Event and Logistics Coordinator plans and manages aspects of The Global Leadership Summit on the South Barrington campus, helping create a world-class learning environment for our guests by supporting the coordination of details including guest registration, check-in, lunches, signage, support managing the special experiences and other logistic details.  This role supports the Event Manager of Summit Experience. Required dates of work include June 2^nd through the week of the GLS, August 4^th – 8^th, 2025.

Global Leadership Network (GLN) is a nonprofit organization located in South Barrington, Illinois.  Our purpose is to introduce more people to Jesus and fully follow Him.  We accomplish this by serving pastors and equipping churches to inspire Kingdom-oriented leaders around the world through the Global Leadership Summit and other leadership development resources.

The Global Leadership Summit is attended by 60,000 leaders in 400 sites (primarily churches) throughout the United States.  The Summit is translated into 50 languages and held in over 800 sites in 110 countries reaching over 240,000 international leaders from September to April.

Job Status: Summer Intern (June 2^nd - August 15^th), FT 40 hrs. p/week, Hourly pay (Non-Exempt)

Position Team: Summit Experience

Reports to: Event Manager

Work Schedule: Although there may be some remote days to work from home, this role will primarily work in the office Monday through Friday.  Regular office hours are 8:30am-5:00pm with a 30-minute unpaid lunch.  We will most likely spend the whole of July in the office.

Pay rate for this seasonal internship of 40 hours per week position is $16/hr.

Benefits include paid time off in accordance with the Illinois PLAWA (Paid Leave for All Workers Act).  Time off may be subject to black-out dates during GLS peak season and subject to manager approval.

Position Requirements: Applicant must be ready to work in a fast-passed environment and is able to be calm under pressure. Flexibility to add or adjust projects as needed to plan the event.  Required dates of work include Volunteer Training on a Saturday and the week of the GLS, August 4^th – 8^th, 2025.  There is some flexibility for other dates during the summer. There will be two Wednesday night volunteer leader meetings that will be recommended to attend with flex time those weeks.  This position does not offer relocation assistance or housing accommodations for the duration of the internship.

Primary Responsibilities:

• Attend and support event resume meetings and perform follow-up tasks as assigned
• Assist in aligning with the International Team planning and meetings prior to the GLS
• Work with and manage lunch vendors/food trucks
• Inventory and order supplies for use during the event (radios, tablecloths, signs, etc.)
• Assist in communication with vendors, remote parking locations, WCCC and GLN departments.
• Manage proper distribution and allocation of meals for staff in alignment with HR.
• Coordinate and work together as needed with other Interns
• Support Director of Live Experience with additional tasks related to guest experience
• Support guest engagement during high call volume dates and as needed
• Perform other duties as assigned
• Complete other related duties as assigned.
• Actively participate in one-on-one meetings with manager, team meetings, all-staff meetings, and cross-functional meetings, as needed.

Qualifications

Skills and Qualifications:

• Ability to manage projects under pressure
• Strong interpersonal/ communication skills
• Comfort talking with senior leaders
• High attention to detail
• Ability to work with vendors

Education, Experience, and Other Requirements:

• Fluency in Microsoft Office products
• Completed high school and one year of college (preferred)
• A vital relationship with Jesus Christ as Lord and Savior and an active participant of a local church that holds to a historic, orthodox understanding of biblical Christianity

Organizational Values:

• Others – We set aside our personal preferences and put others before ourselves.  We exist to serve others.
• Excellence – Excellence matters to God, so we do the best with what we have available to us right now.
• Authenticity – We commit to being real with each other, so we speak with one another openly and honestly.
• Relationships – We practice care and respect and enjoy working with each other.

Salary : $16