Office Manager/Administrative Assistant

Global Metal Finishing, Inc.

Job Description and Responsibilities

Job Title: Office Manager/Administrative Assistant Department: Administration

FSLA Status: Exempt

Reports to: CEO/President

Date Prepared: March 2025

Position Summary:

Responsible for all administrative functions, including customer service, billing, accounts receivables transactions, and collections, functions of accounts payable, maintaining critical to quality vendor documentation, annual reports for regulatory compliance, process bi-weekly payroll, purchasing, ensuring that monthly and quarterly sales reports are available. Personal assistant to the CEO/President.

Essential Functions and Responsibilities include the following. Other duties may be assigned:

Billing & Accounts Receivable

Maintain all accounting-related system records

Deposit checks, post ACH payments, and charge customers’ credit cards

Send weekly AR report to CEO & discuss collections

Accounts Payable

Issue POs for supplies, outside services, and/or equipment

Review, code, and process A/P check requests for posting, reconcile monthly credit card statement, audit petty cash and employee reimbursements

Human Resources and Payroll

Assist with hiring and screening new employees and new hire, onboarding using Employee Navigator, manage all HR documentation, schedule background and drug testing, process bi-weekly payroll.

Quality and Compliance

Assists Quality Manager in maintaining accurate records.

Issue PO’s for Haz-waste pickups, manage WVWA, DEQ, and Stormwater documents in digital form and hard copies, maintain yearly permits, Hazardous Waste, and Propane Permits from Roanoke City,

Reporting

Open Sales Report (double check with Billing)

Open Purchase Order Report (double check with Dept Manager)

Open AR statements for month-end mailing after discussion with the CFO

Education and Experience:

Must have an accounting role with payroll experience and similar level responsibilities

Excellent computer skills, including Word, PowerPoint and Excel

Able to function well in a fast-paced environment handling multiple detailed tasks at one time

Able to always maintain good relations with customers and coworkers

Good communication and writing skills

Job Type: Full-time

Pay: From $48,000.00 per year

Benefits:

· Dental insurance

· Health savings account

· Vision insurance

Schedule:

· 8am – 5pm 40-hour week (additional time when required)

Ability to commute/relocate:

· Roanoke, VA 24018: Reliably commute or planning to relocate before starting work (Required)

Experience:

· Microsoft Office: 5 years (Required)

· Payroll (Required)

· Administrative experience: 5 years (Required)

Job Type: Full-time

Pay: $48,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Executive administrative support: 5 years (Required)
• Payroll: 2 years (Required)

Ability to Commute:

• Roanoke, VA 24018 (Required)

Work Location: In person

Salary : $48,000