Financial Assistant

MISSION

Global Preparatory Academy develops compassionate global leaders through a rigorous education program that focuses on hands-on, cultural and Spanish immersion learning opportunities.

SUMMARY

Global Prep Academy, a dual language school that connects students from diverse linguistic backgrounds and educates them together in a highly rigorous, engaging and nurturing environment. Using both English and Spanish to instruct students in all core content areas, students will develop high levels of bilingualism and biliteracy, as well as a deep value and understanding of other cultures. As citizens in a global world, students at Global Prep gain limitless access to other cultures through bilingualism and instruction, which emphasizes critical thinking using global perspectives and experiential learning.

POSITION SUMMARY

The Financial Assistant position represents an opportunity for a self-motivated individual with strong attention to detail. This position performs duties and tasks designed to support the efficient operation of the Finance Department and will report to the Director of Finance. Work involves creating purchase orders and procurement purchases, creating invoice vouchers and check payments, assisting with month-end tasks, and processing bi-weekly payroll.

RESPONSIBILITIES AND DUTIES

Accounts Payable/ Procurement

• Review requisitions in Precoro(procurement system) and create purchase orders
• Create suppliers in Precoro
• Update general ledger account codes and account names in Precoro
• Order supplies for elementary and middle school, and Network Office
• Update invoice and receipt status in Precoro

Accounts Receivable

• Weekly process vendor invoices and staff reimbursements by creating voucher payments
• Enter voucher payments in Quickbooks and print vendor checks
• Schedule ACH vendor payments in Bill.com
• Prepare weekly bank deposits

Accounting & Administrative Support

• Monitor and update the school network budget, event budgets, extracurricular budgets, and principals’ budgets
• Enter stipends on staff timecards
• Monthly update CIES (accountants) stipend tracker and staffing list
• Process bi-weekly payroll for all staff
• Submit 403b payments
• Assist Director of Finance with annual school audit
• Deposit school fees and donations weekly at the bank
• Set-up vendor accounts in Quickbooks and collect all required documentation to be IRS compliant

QUALIFICATIONS AND SKILLS

To perform this job successfully, an individual must demonstrate strong administrative, organizational, written and oral communication. Ability to use (Excel, Microsoft Word, Google Docs, Google Sheets and Quickbooks). Be accurate with data entry and pay attention to detail, particularly with financial data. Ability to prioritize work to meet firm deadlines. Must be able to maintain strict confidentiality, and work well independently and as part of a team under minimal supervision. At least two years of procurement, financial, or bookkeeper experience is preferred. Associate's degree or other advanced training in accounting, finance, or related areas desired.

REPORTS TO: Director of Finance