Job Title : Administrative Assistant
Contract Duration : 6 Months
Pay range : $26.82 - 28.78 / hr
Work Type : Onsite
Location : Sylmar, CA
The Opportunity :
- This Administrative Assistant I position works on-site at our Sylmar, CA location.
- Working under general supervision, organizes, plans, and performs a variety of clerical and administrative support duties, such as (but not limited to) : receiving / screening / directing phone calls / / e-mails; making travel arrangements; scheduling appointments; arranging meetings; preparing correspondence / reports / documents / presentations; coordinating the execution of contracts; submitting invoices to finance; coordinating publication clearance, submission, and review; collecting / distributing data; and maintaining paper / electronic filing systems.
- This new team member will take the initiative to ensure work is done accurately and completely and apply existing work methods to different known situations.
- Problems involve recurring, routine situations; usually refer more complex problems to a supervisor or more senior-level personnel.
What You'll Work On :
Assists with calendar management, travel arrangements, expense reports, invoice processing, and other administrative tasks as required.Assists with administrative support for meeting planning, town halls, and agenda management for weekly, monthly, and quarterly leadership team meetings.Assists with tracking department activities and key metrics including changes in org charts, budget / invoices, quarterly progress against goals, completion of assigned training, vacation utilization, and travel.Assembles, and analyzes information; prepares reports, agendas, correspondence, and memoranda as guided by general Division, and site policies and practices.Converts material to final form from rough drafts which contain technical terminology.Organizes, prepares, and distributes essential personnel action documents such as Personnel Action Forms (PAFs), timesheets, requisitions, and job descriptions in order that actions needed by the department are communicated to Human Resources.Organizes, prepares, and maintains department files, records, documentation, presentations, and other associated materials as directed.Organizes, prepares, and maintains copies of vendor contracts.Orders and maintains the office supply inventory for the department.Resolves and / or facilitates resolution of problems including identifying causes of problems to prevent re-occurrence of problems.Remains current on developments in field(s) of expertise.Performs related functions and responsibilities, on occasion, as assigned.Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements.Complies with U.S. Food and Drug Administration (FDA) regulations, and other regulatory requirements.Required :
High School Diploma / GEDMinimum 3 years previous administrative experience or equivalent.Proficiency with M / S Office Suite (Excel, Word, PowerPoint, Outlook)Organizational skills, attentiveness to detail, and the ability to work under general supervision.Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.Preferred :
Associate or bachelor's degree.Workday and Concur experience are a plus.Strong verbal and written communication with the ability to effectively communicate at multiple levels in the organization.Work cooperatively and productively with others.Demonstrated problem-solving skills.Ability to take initiative and work independently.Anticipate challenges and opportunities proactively.Resourceful, effectively navigates through ambiguity, and can force prioritize.Adept at handling multiple assignments promptly while meeting assigned deadlines.The ability to understand and comply with applicable Food & Drug Administration (FDA) regulations and Company operating procedures, processes, policies, and rules is essential.Able to use discretion and handle sensitive / confidential information.Experience in the biotech, bio-instruments, or medical devices industries.Experience working in a broader enterprise / cross-division business unit model.Ability to work in a highly matrixed and geographically diverse business environment.Ability to maintain regular and predictable attendance.Benefits :
Medical, Vision, and Dental Insurance Plans401k Retirement FundAbout The Company :
Global Healthcare Innovator
We're a leading healthcare company dedicated to improving lives worldwide. Our diverse portfolio includes medical devices, diagnostics, nutrition products, and branded generics. We're committed to developing groundbreaking technologies that address critical healthcare challenges and empower people to live healthier lives.Join our team and :
Work on cutting-edge projectsContribute to global healthcare advancementsExperience diverse cultures and geographiesClient a rewarding career with a company that cares.
Keywords : Administrative Assistant, Admin Assistant, Office Assistant, Clerical, Administrative Support, Executive Assistant, Office Management, Microsoft Office, Excel, Word, PowerPoint, Outlook, FDA, Biotech, Medical Devices
25-16394 #gttnonit #gttjobs #gttjt
Salary : $27 - $29
