Volunteer and Collections Manager

Global Village Museum of Arts and Cultures

200 W. Mountain Ave Fort Collins, CO 80521

Job Title: Volunteer and Collections Manager

Schedule: Tuesday–Saturday, 35 hours/week, primarily during the core hours of 10:00 AM–5:00 PM. Additional hours may be required for special events and programming.

Classification: Part-Time, Hourly

Pay: $19/hour, with a possible increase after 3 months

Application Deadline: Monday, April 22, 2025 by 5:00 PM MST

Interview Week: Week of April 29, 2025

Estimated Hire Date: May 9, 2025

Intended Start Date: May 27, 2025

About the Museum

The Global Village Museum of Arts and Cultures is a non-profit museum located in Fort Collins, Colorado. Our mission is to showcase arts and artifacts from diverse world cultures and foster understanding through exhibitions, programs, and community events. We are dedicated to promoting cultural appreciation, education, and engagement.

Position Overview

The Volunteer and Collections Manager is a key staff member responsible for overseeing both the care and management of the museum’s permanent collection and the recruitment, training, and coordination of museum volunteers and interns. This is a hands-on position that also provides administrative and operational support across various museum functions, including exhibits, visitor engagement, and special events.

The ideal candidate is detail-oriented, collaborative, and comfortable working in a dynamic environment. This role reports directly to the Executive Director and works closely with museum staff, curators, interns, volunteers, and the community.

Primary Responsibilities

Collections Management

•   Oversee the storage, care, and organization of the Museum’s permanent collection.

•   Maintain and update the collections database (Past Perfect), including condition reports and location tracking.

•   Evaluate and process potential donations, complete documentation, and coordinate with the Collections Committee.

•   Prepare deaccession proposals and reports for committee review.

•   Train and supervise interns and volunteers in safe object handling, storage procedures, and collections care.

•   Conduct research related to accessions, deaccessions, exhibits, loans, and catalog records.

•   Serve as the staff representative on the Collections Committee.

Volunteer and Internship Management

•   Recruit, interview, and assign tasks to volunteers and interns according to their skills and project needs.

•   Train, supervise, and mentor volunteers and interns; complete required paperwork for CSU and other academic institutions.

•   Track hours, assess performance, and offer guidance and support throughout placements.

•   Maintain thorough and accurate records throughout the year to support annual reporting. This includes documentation of volunteer participation, donations, collections activity, exhibit details, and loan agreements.

Exhibit Coordination

•   Collaborate with exhibit curators on timelines, concepts, and research.

•   Prepare the gallery for new installations, assist with setup, and solve exhibit-related logistical challenges.

•   Coordinate with community lenders, ensuring complete documentation, condition reporting, and timely return of objects.

•   Serve as the staff representative on the Exhibits Committee.

Operations and Events Support (when needed)

•   Assist with daily opening and closing procedures of the Museum.

•   Provide general administrative and operational support, including managing donations, preparing acknowledgments, and basic financial tasks (e.g., cash reconciliation).

•   Support marketing efforts by assisting with newsletters, social media content, and event promotion.

•   Participate in planning and executing special events such as First Friday Art Walks, the Annual Gala, exhibit openings, and educational programs.

Qualifications

Required Education & Experience

•   Bachelor’s degree in Art History, History, Anthropology, Museum Studies, or a related field.

•   Museum Studies Certificate or equivalent experience, with a focus on Collections Management preferred.

•   Experience in museum collections care, including storage, documentation, accessioning, and deaccessioning.

•   Familiarity with exhibit design and installation processes.

•   Proficient in collections database management (Past Perfect preferred) and Microsoft Office Suite (including Access).

•   Strong multitasking skills and ability to work both independently and collaboratively.

•   Experience in supervising and mentoring volunteers or interns in a professional setting.

Preferred Skills

•   Experience working with academic institutions on internship programs.

•   Strong organizational skills and effective verbal/written communication.

•   Master’s degree in Art History, History, Anthropology, Museum Studies, or a related field.

Special Requirements

•   Ability to lift and move objects, handle furniture, and work on ladders.

•   Availability for evening and weekend hours during special events.

To Apply

Please submit your resume and cover letter to collections@globalvillagemuseum.org by Deadline: Monday, April 22, 2024, by 5:00 PM MST.

We appreciate your interest in joining our team.