Human Resources Assistant

We are seeking an HR Assistant on behalf of our manufacturing and construction client. This position ensures seamless HR operations by managing scheduling, expenses, onboarding coordination, administrative tasks, and supporting the company’s Learning Management System (LMS) and Human Resources Information System (HRIS). Your attention to detail, clear communication and proactive planning abilities will be vital to the team’s success! Create your profile to apply to be considered to be listed on our site for this role! This is a full-time, direct-hire opportunity based north of Naperville, IL.

Responsibilities:

• Keep the CHRO’s calendar organized by scheduling meetings, interviews, and travel arrangements.
• Prepare and submit expense reports accurately and on time.
• Support managers with administrative tasks like time-off requests, document prep, filing, and correspondence.
• Process and submit invoices to keep approvals and filings running smoothly.
• Coordinate onboarding schedules to help new hires get off to a great start.
• Assist with enrolling employees in Learning & Development programs.
• Manage and update the LMS, ensuring users have access to the latest content.
• Generate reports from the HRIS to provide helpful insights and data for HR initiatives.
• Work with the Facilities Coordinator to keep office supplies stocked and shared spaces tidy.
• Step in as backup for inventory management and office maintenance when needed.
• Create, review, and refine documents, reports, and PowerPoint presentations for clarity and professionalism.
• Collaborate with the HR team to put together manuals, training materials, and reports.

Qualifications:

• Prior experience supporting senior HR executives in a dynamic, fast-paced environment.
• High level of professionalism, discretion, and confidentiality when working with leadership, team members, and external partners.
• General knowledge of HR practices and policies.
• Strong attention to detail with the ability to follow directions and manage priorities effectively.
• Excellent customer service skills, creating a welcoming and professional atmosphere for guests and employees.
• Proficiency in HRIS and LMS platforms like Kronos, UKG, Beyond, and Docebo.
• Proactive mindset, anticipating needs and staying ahead of the executive team.
• Exceptional written and verbal communication skills suited for executive-level interactions.

Benefits:

If hired directly, access Medical, Dental, Vision, Paid Holidays, 401(k) Retirement Plan, Professional Development Opportunities, Generous Paid Time Off, Paid Holidays, Paid Sick Leave, Employee Assistance Program, Tuition Reimbursement, and more!

If hired as a temporary W-2 employee through GloballyHired, benefit from a comprehensive healthcare package, including Minimum Essential Coverage (MEC) and Most Valuable Plan (MVP) health plans. Additionally, enjoy access to dental, vision, life insurance, Accidental Death & Dismemberment (AD&D) coverage, and 401(k). Choose from convenient weekly or monthly plan options to suit your needs.

Join Us:

Create a profile with GloballyHired to apply for this position. Because of our technology, creating your profile on GloballyHired is the equivalent of applying to this position. This role is actively being recruited by one of our clients - don’t miss your chance to be considered!

GloballyHired is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, GloballyHired follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes.