Quote Coordinator

Position: Quote Coordinator

Department: Program Management

Reports To: (Tooling Estimator)

FLSA Status: (Exempt)

Role Description:

Individual coordinates preparation of quotes in accordance with customer requests for quotes (RFQs) for metal fabrications, and MRO products. Primarily responsible for preparing material and investment costs into standard quote template. Analyze bills of materials, specifications, proposals, and other documentation to complete quote packages, utilizing standard quotes models and forms. This position is expected to be in office five days a week in Plymouth, MI.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions. Also, additional job duties may be assigned.

• Analyze, compare, and interpret detailed and sometimes poorly defined information; make sound and accurate judgments based on previous knowledge.
• Assist in identification of and preparation for parts and/or secondary processes to be sent out for quotation.
• Sends out RFQ requests for all purchased components, outside process and check fixtures.
• Coordinate with engineering and manufacturing to obtain labor estimates, test, NRE and other costs.
• Identify and work to resolve problems that develop, escalating problems encountered to manager in a timely manner, when necessary, with recommendations for solutions.
• Serve as key member of final bid/quote review team.
• Download data including Customer or Vendor requirements and RFQ documents from internet or intranet; organize and file data in appropriate electronic databases and or file structures.
• Upload completed quotes and support documentation to customer database, and or storage retrieval systems.
• Recommend more efficient and proficient processes.
• Participate in customer discussions as required.
• Creates, updates, and downloads pertinent data into NOA system, and distribute accordingly.
• Serve as point of contact for activities in area of responsibility.
• Logging new RFQs into designated RFQ tracking system.
• Organizes & conducts daily open RFQ meeting, weekly multiple plant RFQ review meeting.
• Other duties as assigned.

Additional duties may include:

• Assisting in completing customer cost breakdowns (CBDs).
• Assisting in quarterly/annual forecasting activities.
• Create ad hoc reports in absence of other quote coordinators.
• Create PowerPoint presentations for customers and or vendors.
• Coordinate and arrange meetings, prepare agenda, reserve, and prepare facilities, and record meeting minutes as required.
• Participate in Internal and External QS 9000 or TS 9001 audits.
• Other duties as assigned by management.

Expectations

Employees are expected to follow all standards listed below:

• Consistently exhibit appropriate attendance habits, working the hours necessary to perform the job.
• Organize and maintain efficiency of personal work area.
• Provide necessary, accurate, and timely feedback of all pertinent information to co-workers and management.
• Effectively communicate with co-workers and management personnel to enhance teamwork and communication initiatives.
• Consistently adhere to and support company policies and procedures, including ISO14001, IATF16949, and safety regulations.
  • Accept instructions and duties in a positive manner.
• Treat all co-workers with dignity and respect.
• Actively support Globe Tech’s values.

Work Environment

Work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees also may be subject to certain environments such as working near loud moving mechanical parts. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following environments include:

• Office Environment

Noise Level

The noise level in the working environment will be light where there is little to no traffic with computers and printers.

Physical Demands

The physical demands describe below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following physical demands include:

• Standing
• Walking
• Sitting
• Weight up to 20 Pounds

Special Vision Requirements

• None

Education/Experience/Certifications:

To effectively carry out duties and responsibilities in the job position the following education, experience, or certifications are preferred:

Experience:

• Five years related experience and/or training; or equivalent combination of education and experience in the field of Program Management.
• Advanced Excel and BASIC blueprint reading

Certifications:

• None

Additional Skills Required:

To effectively carry out duties and responsibilities in the job position the following skills are required:

Computer skills:

• Must be able to use Excel, Word, Outlook, Microsoft Project, and basic office equipment.
• Proficient in Internet, Intranet, Microsoft Office skills

Communication skills:

• Speak effectively with fellow employees.
• Read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, etc.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Mathematical skills:

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Other Skills:

• Basic print reading.
• Detail oriented.
• Organized and able to meet deadlines while performing multiple duties.
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to adapt to an ever-changing environment, and customer requests.
• Able to multitask, while paying attention to detail.

Benefits

Globe Tech offers a competitive wage, solid opportunity, and a career path to success. We offer comprehensive benefits such as medical, dental, vision, life insurance, short-term and long-term disability, 401 (k) program, and free membership to local gym.

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