What are the responsibilities and job description for the Documentation Specialist position at Globex International?
Job Description :
This position is for local residents only.
Documentation Specialist
Globex International is a global food company specializing in the procurement and sale of frozen poultry, meat, fish, seafood, vegetables, as well as dry agricultural products. With over 30 years of experience we have established an extensive worldwide network, serving food suppliers, distributors, further processors, and retailers worldwide.
Job Description :
Responsible for accurately preparing and managing the necessary paperwork related to the shipment of goods, ensuring compliance with internal and external regulations, invoicing customers, and releasing goods at the destination. Individual will interact with sales, logistics, and overseas customers to ensure a smooth transfer of goods from Globex to our customers.
Key Responsibilities :
Create, compile, and review all shipping documents, including commercial invoices, insurance certificates, certificates of origin, and any ancillary export certificates, with a focus on accuracy and efficiency.
Verify product details, quantities, and shipping addresses on all documentation.
Stay updated on relevant import / export regulations and customs requirements to ensure proper documentation compliance.
Coordinate with destination customs brokers to facilitate smooth clearance of inbound cargo.
Monitor and address any documented related inquiries and / or discrepancies that could cause delays or penalties.
Accurately input shipment details into the internal database.
Maintain comprehensive documentation files for each shipment, including electronic copies, for easy retrieval and audit purposes.
Collaborate closely with sales, warehouse, logistics, and offshore documentation teams to gather necessary information for documentation.
Resolve any documentation issues promptly and efficiently.
Required Skills and Qualifications :
Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or equivalent experience.
Excellent communication and interpersonal skills to collaborate effectively with internal and external personnel.
Strong organizational and problem-solving abilities.
Ability to work under pressure and meet tight deadlines.
Attention to detail and accuracy in data entry.
Ability to manage multiple tasks simultaneously.
Proficiency in Microsoft Office Suite.
Exceptional written and verbal communication skills.
Ability to work independently as well as part of a team.
Employment Type
This is a full-time position with an in-office requirement.