COMPANY : Investment Firm
POSITION : Receptionist / Office Coordinator
LOCATION : New York, NY
HOURS : 8 : 00AM - 5 : 00PM
COMPENSATION : $75-85K DOE OT eligible Discretionary Bonus Benefits
BACHELOR’S DEGREE : Required
Our client, an investment firm, is seeking a a Receptionist who will serve as the first point of contact for all visitors and team members, ensuring a seamless, white-glove experience. This role will also be responsible for managing daily office operations, supporting event coordination, and providing high-level administrative support.
Responsibilities of the Receptionist :
Visitor & Office Management :
- Manage the security portal and liaise with building lobby staff to ensure smooth and secure entry for all visitors.
- Maintain the visitor management database and ensure all guests are logged and accounted for.
- Meet and greet visitors with a warm, professional demeanor, ensuring they feel welcomed and valued while connecting them with the appropriate team members.
Communication & Administrative Support :
Screen incoming calls and route them to the appropriate team members.Handle all incoming and outgoing mail, packages, and deliveries.Provide high-quality administrative support to external teams and individuals using the office, including setup for meetings and events.Vendor & Facility Coordination :
Coordinate with vendors and building management to ensure the office is impeccably maintained.Support office-wide events, both internally hosted and locally sponsored, managing all logistics with a white-glove approach.Manage all office purchasing including the pantry and supply ordering, restock and inventory, working closely with day porters to ensure kitchens and supply rooms are stocked daily.Additional Support :
Assist with other administrative tasks and special projects as needed, including office supplies management and workstation setup.Requirements of the Receptionist :
Bachelor’s degree required.Minimum of 2 years of administrative experience; prior front desk or receptionist experience preferred.Proficiency with productivity tools such as Airtable, Notion, Envoy, Slack, and Google Workspace (GSuite).Polished, articulate, and proactive with exceptional communication and organizational skills.Strong focus on providing a white-glove, service-oriented experience.Highly organized and able to manage multiple priorities while maintaining attention to detail and a calm, professional demeanor.Genuine interest in managing front office operations, event planning, and office management.Energized by working in an ever-evolving, in-office environment, five days a week.Verification of identity, education, prior employment, and references may be required.
Salary : $75,000 - $85,000
