Assistant Production Manager

Discover Gloria Ferrer Winery, where it’s more than a wine, it’s a feeling!

Find your place at Gloria Ferrer, where our vineyards stretch over 300 acres of Estate Vineyards in the stunning Los Carneros region of Sonoma. Whether you're passionate about viticulture, a hospitality expert, or a pro in production, Gloria Ferrer offers an energetic and forward-thinking environment that values fun, creativity, and a shared love for exceptional wines.

At Gloria Ferrer, every role is important to our success and every day presents a chance to innovate, grow, and enjoy the fruits of our labor, quite literally! We pride ourselves on being a community that stays true to its roots, commits to sustainability, embraces innovation, and fosters a culture grounded in respect, integrity, passion and excellence. At Gloria Ferrer we laugh together, work hard together, and raise a glass together.

SUMMARY

The Assistant Production Manager (APM) plays an important role in optimizing operations at Gloria Ferrer Winery. The APM responsibilities include timely procurement of packaging materials, data entry, inventory management, and fostering the professional growth of bottling and cellar team members. The APM contributes to monthly reporting, maintains records, and leads/participates in safety programs. Overall, the APM manages production processes and strives to achieve targeted metrics, enhancing efficiency and productivity.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Production Management Duties

• Assigns daily tasks and monitors production outputs, ensuring adherence to departmental SOPs.
• Trains employees on the job and develops their skills to enhance productivity.
• Identifies areas of improvement and coaches team members for optimal performance.
• Assists maintenance in troubleshooting equipment issues to minimize downtime.
• Communicates in a respectful manner, fostering a positive and collaborative work environment.
• Manages wine inventory movements, executing wine tracking updates from work orders.
• Maintains records as required by the Tax and Trade Bureau (TTB) and creates bills of lading for outbound shipments.
• Performs Month and Year-end inventory of packaging materials, bins, barrels, bulk wine, and case goods.
• Participates in year-end audits, including inventory reconciliation.
• Conducts and leads monthly inventory meetings to ensure accuracy and efficiency.
• Ensures Food Safety, and Track and Trace Programs comply with regulations (HACCP) for quality assurance.

Procurement Duties

• Maintains supply models and projections to anticipate future demand accurately.
• Assists the Director of Winery Operations in ordering packaging supplies and managing inventories of these supplies.
• Responsible for verifying and approving purchase orders (POs) and invoices for materials and equipment to ensure accuracy and compliance.
• Provide support and guidance in the importation of glass and other critical packaging, ensuring smooth and timely processes.

Harvest Duties

• Manages the harvest team, prioritizing safety measures to ensure a secure working environment.
• Creates and implements a staffing schedule to optimize efficiency during the harvest season.
• Maintains grape daily entry records to track production progress and quality standards.

Finance Duties

• Conducts regular inventory checks for packaging materials and tirage inventory to ensure accurate financial reporting.
• Manages the costing model for packaging materials, utilizing financial software to update and maintain records.
• Prepares and presents Key Performance Indicator (KPI) reports to track financial performance and identify areas for improvement.
• Executes monthly closing entries to finalize financial records and ensure accuracy in reporting.
• Performs monthly inventory counts for packaging, bulk materials, and on-site tirage to maintain inventory accuracy.
• Updates and maintains costing model for packaging materials from financial software.

OTHER RESPONSIBILITIES

• Ensure that the Gloria Ferrer Culture is consistently supported in all business and employee interactions. This includes ethical and legal behaviors, compliant with state and federal law and GF policies and procedures.
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee must be a team player and ability to think with a safety, sustainability, and quality mind-set.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree in Business Administration, Supply Chain Management, Operations Management, or a related field, or equivalent education and experience.
• Preferred: 5 years of experience in wineries, demonstrating a deep understanding of winery operations and production processes.
• Advanced knowledge of packing, supply chains, and purchasing, acquired through practical experience and/or specialized education.
• Proficiency in Microsoft Excel, ranging from moderate to advanced skills, enabling effective data analysis and reporting.
• Demonstrated ability in resolution management, showcasing problem-solving skills and the capacity to address challenges efficiently.
• Proven track record of leadership skills, evidenced by successful management of teams and projects, fostering collaboration and achieving objectives effectively.
• Bilingual proficiency in English and Spanish is highly desired.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms.

• Must be capable of working outdoors, exposed to extremes of heat, humidity, cold, and other inclement weather conditions.
• Must be able to traverse uneven ground, demonstrating agility and balance when necessary.
• The ability to lift up to 50 pounds is required to perform various tasks associated with the role.
• Clear vision is essential to: Drive safely, recognize and communicate with employees, work on computers for extended periods.
• Flexibility in working hours is necessary, including the ability to work long hours when required to meet production demands.
• The role involves sustained physical activity, including the repeated use of hands, as well as long periods of standing, sitting, walking, climbing and bending, to effectively carry out job responsibilities.

GENEROUS BENEFITS OFFERED

• Comprehensive health insurance options (medical, dental and vision)
• Flexible Savings Account and Health Saving Account, with contribution.
• Life Insurance, Short-Term and Long-Term Disability Insurance
• 401K and Roth 401K plans, with matching contributions
• Paid Time Off (Holidays, Vacation and Sick)
• Paid Maternity and Paternity Leave
• Employee Assistance Program
• On-Site Winery Benefits
• Educational Assistance
• Recognition Programs

COMPENSATION

• $70,000 - $90,000 annual salary plus bonus, depending on candidate overall experience and qualifications

Equal Employment Opportunity Employer