Administrative Specialist

Administrative Specialist

Full Time

Ellabell, GA, US

Salary Range:55,700.00 To 61,600.00 (USD) Annually

Bilingual Administrative Specialist

We are searching for an energetic and organized Bilingual Administrative Specialist who can build and develop vendor relationships for our fast-growing start-up company. The Administrative Specialist will be responsible for researching vendors, comparing quotes, and securing the best prices and vendors for Glovis EV.

Department: Human Resources & General Affairs

Reports to: General Affairs Manager

Responsibilities for an Administrative Specialist:

Purchasing:

• Purchase routine and non-routine office supplies for workstations and facility and ensure sufficient stock of office supplies and housekeeping/facility stock.

Administrative:

• Research vendor’s that produce necessary materials and ensure that all of the products align with Glovis EV’ quality criteria and specification.
• Negotiate vendor quotes and contract terms and compare quotes from various vendors and prepare proposals.

Vendor Management:

• Monitor and determine the vendor’s performance. Relay any findings to the supervisor to determine vendor’s eligibility to renew contracts or continue the professional relationship.
• Maintain client relations with suppliers by acting as the main point of contact and a liaison between suppliers and the company.
• Provide customer service by answering any questions or addressing the vendor’s concerns in a timely manner.

General Affairs/Administrative:

• Assists with setting-up work environment for new hires such as name tag, drawer key, badge, etc.
• Create and broadcast company announcements, and posts notices/changes
• Other administrative duties as assigned.
• Collaborate with the Finance Department to prepare, submit, and process purchase orders for obtaining materials.
• Create and maintain records of vendors in Microsoft Excel as well as filing paperwork and documentation for storage.
• Coordinates with incoming Korean Expatriate Team Members to assist in obtaining temporary and permanent housing, utilities, social security cards, drivers licenses, and school admission for expatriate children.
• Administers the Company's Auto Lease Program, and assists Managers in vehicle ordering, titling, registering, and tags and ensures timely payment of monthly invoices.
• Designs and Administers the Company's Internal Travel Program for all Team Members, coordinates with affected departments to ensure that travel invoices are paid timely.

Budgeting:

• Recognize and maintain the company’s budget as well as participate in annual business planning, submits requests for annual travel budget expenses and monitors spending.

Qualifications for an Administrative Specialist:

Education:

• Must be able to read, write and speak in Korean/English
• Bachelor's degree in Business Administration, Finance, Logistics, Supply Management, or related field is preferred

Experience:

• At least 1 years of experience in administrative, purchasing, finance, sales, or related field
• At least 1 years of experience in warehousing, logistics, or transportation is highly desired but not necessary

Skills/Ability:

• Knowledge of property insurance and office management is required
• Strong knowledge of Microsoft Excel is required
• Must be able to multitask in a fast-paced environment
• Must have a positive attitude and the ability to work well with others

This role routinely uses standard office equipment, including a laptop computer and cell phone. The employee is generally required to spend long periods of time sitting, typing, and working at a computer. May require the ability to occasionally lift and transport items. Accommodation will be made based on ability and accessibility.

Total Rewards

The job is eligible to participate in GLOVIS EA's outstanding benefit plans which include medical, dental and vision coverage, 401(k) Plan with $1/$1 matching up to plan provisions, as well as generous paid time off.

The estimated base salary range for the Administrative Specialist is $55,700-$61,600. The salary range information provided is in accordance with applicable state and local laws regarding salary transparency that are currently in effect and may be implemented in the future. The range represents a good faith estimate of the range that GLOVIS EA reasonably expects to pay for this job at the time of the job posting. The actual salary paid to an individual will vary based on multiple factors, including but not limited to specific skills or certifications, years of experience and market changes.

GLOVIS EA is an equal opportunity employer, and we value diversity of all kinds.

GLOVIS EA does not discriminate on the basis of race, sex, religion, national origin, gender identity or expression, sexual orientation, disability, age, or any other category protected by local, state, or federal laws. We are committed to building a diverse, equitable, and inclusive team.

GLOVIS EA is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact HR.

About HYUNDAI GLOVIS As a global total logistics and distribution leader in Korea, Hyundai GLOVIS offers optimal services as well as strategies and processes that cover the entire logistics process while growing together with the customers. Despite the recent global economic crisis, we have been growing steadily every year with our best-in-class experts and cutting-edge technology systems. We fulfill our responsibilities and obligations as a global top-tier SCM provider through our continued investment in infrastructure and engagement in social responsibility activities.

About GLOVIS EV Logistics America LLC GLOVIS EV Logistics America, is an integrated logistics company located in Savannah, Georgia. We provide Tier 1 logistic, warehousing and inventory services to Hyundai Motor Group Metaplant America (HMGMA). GLOVIS EV Logistics America was established on October 6, 2022.

Location: 600 Kona Dr, Ellabell, GA

All applicants must include the necessary information on resumes and/or to enable employer to conduct past employment references.

Hyundai GLOVIS EV conducts pre-employment screenings such as employment verification, physicals, drug screens and criminal background checks. Employees must be able to successfully provide and complete these to begin employment.

Hyundai GLOVIS EV also verifies new hires through E-Verify. Hyundai GLOVIS EV is a Drug Free / Tobacco Free Workplace and is an EEO Employer. We will also be certified under the CTPAT Program through Homeland Security.